ADMINISTRATIVE ASSISTANT - DEFENCE

BDC • Montreal, QC

4d • Hybrid

About The Position

BDC is looking for an Administrative Assistant to support the Senior Vice-President, Defence Strategy, and its leadership team. The ideal candidate enjoys working in a stimulating environment focused on mission, impact and results. The candidate demonstrates excellent judgment, a high level of discretion and has strong communication, coordination and organizational skills, while effectively managing multiple priorities simultaneously. You will succeed in this role if you enjoy supporting a senior management team in an executive context, ensuring the rigorous follow-up on administrative and strategic files, are comfortable managing a wide variety of activities and stakeholders, and are known for your discretion, diplomacy and professionalism.

Requirements

• College diploma in business administration or a related field
• Minimum of 5 years of experience in an administrative support role to senior management
• Strong coordination and priority management skills in a demanding environment
• Excellent interpersonal skills and ability to build relationships with high-level stakeholders
• Exceptional attention to detail and ability to perform under pressure
• Demonstrated ability to evolve in a high-tempo executive environment
• Excellent communication skills, oral and written, in both official languages (French and English)
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Comfortable with new technologies and artificial intelligence tools, such as Copilot

Nice To Haves

• Knowledge or interest in the defence sector and the ecosystem supporting it

Responsibilities

• Proactive management of a complex schedule, including planning, prioritizing and optimizing meetings, taking into account business issues, timelines and changing priorities
• Planning and coordination of business travel and external engagements
• Coordinate meetings, including team meetings (e.g., multiple stakeholders, various directorates, different time zones, external guests, management committees, candidate interviews, etc.)
• Prepare agendas and follow up on actions resulting from senior management meetings, management committees and external engagements
• Anticipate the needs of the SVP by proactively following up on priority files and managing incoming information with discernment
• Ensure rigorous monitoring of invoice processing and expense account management
• Effectively manage competing priorities, proactively process requests and ensure their completion within often tight deadlines
• Act as a liaison to promote smooth communication between the SVP and teams
• Collaborate closely with other Executive Assistants and participate in various cross-cutting initiatives
• Develop and maintain relationships with internal and external partners to support the coordination of information and the advancement of projects
• Handle highly confidential information (financial reports, strategic documents, executive correspondence)
• Perform any other tasks related to the nature of the position

Benefits

• Flexible and competitive benefits
• Employee Savings and Investment Plan where BDC matches part of your voluntary contributions
• Defined Benefit Pension Plan
• $750 wellness and health care spending account
• Paid vacation each year
• Five personal days
• Sick days as necessary
• Offices are closed from December 25 to January 1
• Hybrid work model

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree