Administrative Assistant, Day Habilitation

Opengate, Inc.•Town of Mount Pleasant, NY

18h•$19 - $23•Onsite

About The Position

The Administrative Assistant, Day Habilitation provides general administrative and clerical support to Opengate’s day habilitation programs. The Administrative Assistant, Day Habilitation oversees the reception area of the day habilitation program, acts as greeter and helps to coordinate building logistics and scheduling. The Administrative Assistant, Day Habilitation also assists with data input and review for the Day Habilitation programs.

Requirements

High School diploma or GED required
One year of experience in an administrative assistant capacity.
Proficient with Microsoft office
Proficient keyboard skills, excellent written and verbal communication skills, and strong interpersonal skills.
The position necessitates multi-tasking and flexibility to meet changing priorities and urgent events.
Requires confidentiality of sensitive information and discretion in handling all matters.

Responsibilities

Ensure orderly transition of program participants as they come and go from the building.
Review daily attendance for Day Habilitation programs and follow up with Program Managers as needed.
Ensure adequate supervision is available in the reception area.
Greet visitors and maintain sign-in book.
Answer phones and direct calls.
Accept orders and deliveries.
Forward Day Habilitation reports to daily Rounds Committee.
Report maintenance-related issues in FIIX, as requested.
Attend mandatory training sessions as needed to remain in compliance with governmental and Opengate, Inc requirements.
Follow federal, state and local governmental regulatory guidelines pertaining to a safe, healthy, and clean work environment, reporting health and safety concerns to the supervisor.
Complete other tasks assigned by their supervisor.