Administrative Assistant - Data Entry Specialist: BP Whiting Refinery
About The Position
Under the supervision of the Administrative Office Manager, the Administrative Data Entry Specialist is responsible for inputting, updating, maintaining, and processing data into various software applications to create reports and charts. This position also assists with various administrative tasks as needed. The role demands a high level of data entry and computer skills, with a strong emphasis on attention to detail and accuracy. While the listed responsibilities are general, the company may assign additional duties based on business necessities and client requirements.
Requirements
- High School diploma or equivalent
- Minimum of 18 years of age
- 1-2 years previous experience as Administrative Support/Data Entry
- Strong experience utilizing computer programs and software (such as Microsoft Office Suite for data entry, report production, and document creation)
- Experience with chart formatting and design
- Attention to detail and ability to replicate visual elements
- Excellent verbal and written communications skills
- Ability to work well independently and in collaboration with others
- Must have reliable transportation to/from the work site.
- Must be able to successfully complete a criminal background investigation, drug screen, and a post-offer physical.
Nice To Haves
- Valid driver’s license preferred.
Responsibilities
- Input and manage large volumes of data with accuracy and attention to detail into various systems, databases, and spreadsheets.
- Verify data from scanned documents, checking for accuracy and making corrections as needed.
- Assist in the preparation of reports, charts, and other documents as needed.
- Respond to internal and external data-related inquiries professionally and promptly.
- Collaborate with various teams to ensure seamless data integration and synchronization.
- Assist in creating and updating comprehensive documentation for data entry procedures.
- Support data-related projects by gathering and organizing relevant information.
- Continuously seek opportunities for process improvement and suggest innovative ideas to enhance data entry efficiency.
- Process and organize documents for easy access and reference.
- Meet deadlines and ensure all tasks are completed in a timely manner.
- Maintain confidentiality and comply with data security policies at all times.
- Willingness to cross-train with administrative clerical, badging, and reception services.
- Willingness to perform other duties as required.
Benefits
- health insurance
- life insurance
- 401k Retirement Plan
- short- term disability insurance
- employee assistance program
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
