Administrative Assistant - Data Entry Specialist: BP Whiting Refinery

DUS Website•Whting, IN

34d•Onsite

About The Position

Under supervision of the Administrative Office Manager, the Administrative Data Entry Specialist will be responsible for inputting, updating, maintaining, and processing data into various software applications to create reports and charts. This position assists with various administrative tasks as needed. The position requires a high level of data entry and computer skills; work activities demand high attention to detail and accuracy. The general responsibilities of the position include those listed below, but the company may identify other duties for this position. These responsibilities may differ depending on business necessities and client requirements.

Requirements

High School diploma or equivalent
Minimum of 18 years of age
1-2 years previous experience as Administrative Support/Data Entry
Strong experience utilizing computer programs and software (such as Microsoft Office Suite for data entry, report production, and document creation)
Experience with chart formatting and design
Attention to detail and ability to replicate visual elements
Excellent verbal and written communications skills
Ability to work well independently and in collaboration with others
Must have reliable transportation to/from the work site.
Valid driver’s license preferred.
As a condition of employment, must be able to successfully complete a criminal background investigation, drug screen, and a post-offer physical.
Proficient with 10 key.
Ability to learn customized software programs
Synthesizes complex or diverse information.
Demonstrated excellence in working collaboratively in a team environment.
Works well independently and as a team member.
Excellent written and oral communication skills.
Speaks clearly and persuasively in positive and negative situations, demonstrates group presentation skills, prepares and delivers written reports.

Nice To Haves

Knowledge of job cost coding.
Knowledge of accounting principles and practices.

Responsibilities

Input and manage large volumes of data with accuracy and attention to detail into various systems, databases, and spreadsheets.
Verify data from scanned documents, checking for accuracy and making corrections as needed.
Assist in the preparation of reports, charts, and other documents as needed.
Respond to internal and external data-related inquiries professionally and promptly.
Collaborate with various teams to ensure seamless data integration and synchronization.
Assist in creating and updating comprehensive documentation for data entry procedures.
Support data-related projects by gathering and organizing relevant information.
Continuously seek opportunities for process improvement and suggest innovative ideas to enhance data entry efficiency.
Process and organize documents for easy access and reference.
Meet deadlines and ensure all tasks are completed in a timely manner.
Maintain confidentiality and comply with data security policies at all times.
Willingness to cross-train with administrative clerical, badging, and reception services.
Willingness to perform other duties as required.