Administrative Assistant, Culinary

Loews Hotels•Orlando, FL

3d•Onsite

About The Position

At Loews Hotels at Universal Orlando, our team members get to make a difference and have fun every day. Our world-class team brings to life the incredible, award-winning hotels located at Universal Orlando Resort. Named one of Central Florida’s Top Workplaces and one of America’s Best-in-State Employers by Forbes, we are committed to our “power of we” culture. We offer excellent benefits and perks including one free meal per shift and free theme park access. We have a dynamic culture that makes every day interesting, challenging, fulfilling and fun. We embrace diversity at our core and offer the opportunity for all team members to reach their potential. We invest in training and development opportunities for all team members. We promote social responsibility by being a good neighbor in the community. We care for you, just as we care for others. Join the team at this Italian-inspired hotel that is a re-creation of the seaside village of Portofino, Italy. Assisting the Executive and departmental Chefs in providing information to cooks, suppliers and other departments. Aids Chefs with the preparation of reports, correspondence, and other relevant information.

Requirements

Minimum 2 years office experience
Proficient in MS Word, Excel, Lotus Notes
Knowledge of Food and Beverage, Culinary, and Restaurant operations
Excellent communication, organization, and guest relations skills
Ability to communicate effectively in English verbally and written with team members, leaders and guests required.
Able to work a flexible schedule including weekends, holidays and overtime when needed

Responsibilities

Monitor and maintain daily payroll and time edits, follow up with Team Member payroll issues, coordinate payroll efforts with secondary departments
Log and Maintain Banquet Event Orders and Resume Tracking Systems
Attend daily line ups, Chef’s meeting and Food and Beverage Meetings
Take minutes as needed and requested
Maintain Team Members files, time log sheets, attendance log sheets and vacation log
Ensures proper representation in Meetings and Hotel functions
Schedule forecasting, Leadership schedule
Maintain and compose departmental reports, develop and maintain filing and tracking systems
Develop creative menu design/concepts
Lead and organize and facilitate departmental meetings, events, functions, and classes in house or off property
Responsible for management of hiring process, staffing, pre-screen, conducts FIT interviews, scheduling Chef/Candidate interviews, maintaining turnover log and organizational chart, applicant tracking, maintain Human Resource Relations
Maintaining Recipe bank, typing and recipe design
Completing paperwork, Payroll Status and Action Form, Position Requisitions, Vacation Requests, and Check Requests/Expense Reports
Assist Executive Steward with light Administrative duties (HR paperwork, signage, etc)
Notifies appropriate individuals promptly and fully of all problems and unusual matters of significance
Is polite, friendly and helpful to guests, managers and fellow employees
Compose departmental reports and memos
Maintains cleanliness of excellent condition of equipment and work area
Executes emergency procedures in accordance with Hotel standards
Complies with hotel and department policies, standards and procedures
Remains current on hotel information and changes