Administrative Assistant - Corporate

Dialysis Care Center•Homer Glen, IL

4d•Hybrid

About The Position

The Administrative Assistant I is responsible for providing administrative support to ensure efficient operation of the Corporate office through a variety of tasks related to organization and communication. Supports the mission, core values and customer service of Home Dialysis Services & Dialysis Care Center, LLC (HDS/DCC). Adheres to the HDS/DCC Policies and Procedures and Compliance Program including all state and federal regulatory requirements.

Requirements

Associates degree is required
Must be PC proficient and able to thrive in a fast-paced setting; experience in Microsoft Office Suite: Outlook, Word and Excel a must
Good presentation & communication skills
Must be productive & resourceful with the ability to meet deadlines
Administrative and clerical experience in a similar capacity is required
Must be a self-starter who can work independently yet function in a highly collaborative, fast-paced team environment.
Ability to multi-task, work under pressure and meet deadlines effectively
Excellent written and oral communication skills
Strong data entry, organizational and interpersonal skills
High integrity, team player with patient service focus and flexibility

Nice To Haves

A bachelor’s degree is preferred

Responsibilities

Booking and coordinating travel accommodations for traveling employees.
Responsible for credit card purchases & allocating charges to the proper entity.
Responsible for entering credit card charges into the Certify system and sending the monthly report to the Finance department.
Uploading new hires to Gaia & Ascend.
Creating and updating DCC Agenda for weekly facilities calls.
Generate reports, including but not limited to GAIA.
Maintaining agreement binders for all DCC & HDS entities.
Maintaining CLIA certificates.
Responsible for the coordination of the execution of the Backup Facility agreements and filing into Laserfiche
Uploading Laserfiche documents
Weekly Mortality Review report
Responsible for managing all IT requests and coordinating the approval process.
Forwarding IT approvals to IT Manager.
Assisting Manager with the DCC Dashboard, including new facility checklist, CMS tracker, and MDA tracker.
Answering phones and routing calls appropriately.
Setting up meetings and sending out calendar invitations.
Take accurate minutes of meetings.
Responsible for Envi orders/ Amazon purchases and allocating the charge to the correct entity.
Providing general administrative support to various departments.
Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
Greet and assist visitors to the office
Maintain computer filing systems.
Cover the reception desk when required.
Other duties, as assigned