Administrative Assistant, Clinical

Vericel Corporation•Burlington, MA

2d•$58,000 - $68,000•Onsite

About The Position

At Vericel Corporation, we are pioneers in advanced cell therapies for sports medicine and severe burn care, transforming patient lives through cutting-edge regenerative medicine. Our commitment to innovation, patient-centered focus, and scientific excellence drives us to develop groundbreaking treatments including MACI (knee cartilage repair), Epicel and Nexobrid (burn care). Position Summary The Administrative Assistant provides day-to-day administrative and operational support to Vericel’s Medical Office, helping the team efficiently manage purchasing, invoices, agreements, grants, meetings, and other administrative processes. This is a hands-on role for a highly organized and responsive individual who enjoys coordinating details, navigating processes, following up with stakeholders, and ensuring work moves from request through completion. The role will partner regularly with Medical Affairs, Legal, Finance, Accounts Payable, Procurement, and other functions. As business needs and capacity allow, this position may also provide administrative support to other Vericel departments and leaders. This position is on-site in Burlington, MA.

Requirements

Associate’s degree or equivalent experience; Bachelor’s degree preferred.
1–2 years of administrative, coordinator, office, or related professional experience.
Strong organizational skills and attention to detail.
Ability to manage multiple priorities and follow through on commitments.
Strong written and verbal communication skills.
Comfortable coordinating across multiple teams and navigating established processes.
Proficiency with Microsoft Office applications.
Resides near the Burlington, MA office.

Nice To Haves

Experience with SharePoint, Adobe Acrobat, Veeva, Smartsheet, purchasing, or invoice-processing systems is a plus.

Responsibilities

Provide day-to-day administrative support to the Medical Office, including scheduling, meeting coordination, documentation, and general administrative needs for the Chief Medical Officer and Medical Office Leadership Team.
Create and manage purchase orders and coordinate invoice and payment processing.
Support new vendor setup and follow up on outstanding documentation, approvals, and payments.
Coordinate the administrative workflow for Statements of Work (SOWs), Clinical Trial Agreements and other contract agreements, including document preparation, review routing, signatures, and final documentation.
Support Medical grant administration, including assembling materials, scheduling meetings, coordinating approvals, and maintaining completed documentation.
Maintain accurate trackers and records for agreements, grants, purchase orders, invoices, payments, and other assigned activities.
Support required payment and Sunshine Act reporting processes.
Coordinate across Legal, Finance, Procurement, Accounts Payable, Medical Affairs, and other stakeholders to keep requests moving through established processes.
Proactively follow up on open items, identify delays or missing information, and help resolve administrative issues.
Identify opportunities to simplify administrative processes and develop practical templates, checklists, or process guides.
Provide administrative support to other departments and leaders as business needs and capacity allow.
Support special projects and other administrative activities as assigned.