Temporary Administrative Assistant, Clinical Support

University of California, Irvine•Irvine, CA

13d•Onsite

About The Position

This is a temporary employment recruitment reporting to the UCI Temporary Employment Services (TES) Department. The role involves navigating, cleaning, and organizing digital files, managing data downloads, and uploading clinical case and time logs into student tracking platforms. The position also requires managing a shared inbox, processing and migrating student compliance records and time log data, and serving as an administrative point of contact for nursing students seeking information and program guidance.

Requirements

1 to 3 years of administrative or office support experience in a fast-paced environment.
Strong detail orientation, problem-solving skills, and a process-driven approach to data entry, audits, and record updates.
Exceptional written and verbal communication skills with the comfort and confidence to interface directly with students and department staff.
Proven ability to manage time effectively, collaborate across teams, and handle confidential student information.
Ability to read, write, and follow written and oral instructions in English.
Must be able to provide proof of work authorization.

Nice To Haves

Prior administrative experience working within a university setting, nursing program, or higher education academic unit.
Exposure to clinical tracking software or higher-education databases such as eValue or Typhon, or a strong aptitude for quickly learning complex data systems.
Demonstrated ability to organize high-volume shared mailboxes and file systems efficiently.

Responsibilities

Navigate, clean, and organize digital files and folders, manage multi-year data downloads, and upload clinical case and time logs into student tracking platforms.
Manage and clean up shared inbox by routing complex inquiries to appropriate personnel and directly assisting students with routine orientation-related questions.
Process and migrate approved student compliance records and time log data across summer quarters for both DNP and Prelicensure nursing programs.
Serve as a clear, professional, and approachable administrative point of contact for nursing students seeking information and program guidance.