Administrative Assistant, Clinical Operations - Surrey Memorial Hospital

Fraser Health•Surrey, BC

7d•Onsite

About The Position

We are currently hiring for a Regular Part-Time Administrative Assistant, Clinical Operations to join our Emergency Services team at Surrey Memorial Hospital located in Surrey, B.C. Surrey Memorial Hospital (SMH) is one of B.C.’s largest and busiest hospitals, offering advanced care in emergency, maternity, pediatrics and mental health, and is the largest of three regional hospitals in Fraser Health’s integrated network of care. Serving a rapidly growing population, it’s a vital hub in the Fraser Health region, providing high-quality, specialized services to communities across the Lower Mainland. Supporting the Vision, Values, Purpose and Commitments of Fraser Health including service delivery that is centered around patients/clients/residents and families: Provides administrative and secretarial support to the Director by performing duties such as drafting and typing correspondence, generating reports and presentations, responding to a variety of internal and external inquiries, managing appointment calendars, coordinating the work flow for the assigned area, and developing and implementing new work methods and procedures.

Requirements

Grade 12 plus graduation from a recognized administrative or secretarial program plus three (3) years' recent related experience in a large complex business environment or health care environment or an equivalent combination of education, training, and experience.
Ability to type 55 w.p.m.
Ability to operate a computer using a variety of desktop technology and other standard office equipment. Proficiency with all Microsoft Office applications at an intermediate level.
Ability to work independently and manage multiple and rapidly changing priorities.
Ability to deal effectively with others.
Ability to operate related equipment.
Physical ability to perform the duties of the position.

Responsibilities

Provides administrative and secretarial support by drafting correspondence and transcribing and typing correspondence, reports, presentations, and memoranda.
Researches, organizes, and summarizes support materials. Generates reports and presentations.
Responds to a variety of internal and external inquiries by serving as the primary point of contact and providing information directly or referring to appropriate area or individual.
Manages appointment calendars including scheduling and coordinating meetings, speaking engagements, and/or conferences. Resolves scheduling conflicts and issues.
Coordinates the work flow within the assigned area. Receives, reviews, and processes information and takes follow-up action as required.
Develops and implements new work methods and procedures. Identifies problems, develops alternate solutions, and implements changes.
Assists in the monitoring of expenditures for budget reports by gathering, compiling, and calculating information.
Arranges meetings as directed. Books and sets up meeting rooms, prepares meeting agenda, organizes meeting materials, records and prepares minutes of meeting. Conducts or ensures follow-up on action items from meeting.
Performs record management duties such as setting up and maintaining numeric, alphabetical, and subject filing systems and databases, indexing files and materials to be filed, and conducting file searches for requested information.
Performs other related duties.