Administrative Assistant - Central Registrar (Part Time)

Falmouth Public Schools•East Falmouth, MA

40d

About The Position

Administrative Assistant - Central Registrar (Part Time) School Administration Building 18.75 hours/week 12-months/year Qualifications: High School diploma with postgraduate secretarial study, data and information study, or equivalent experience; Associates Degree or higher preferred Successful experience in a customer service position Clerical experience in a school setting preferred Ability to serve the public, faculty, families, and students in professional, efficient, and respectful manner Technical skills include proficiency with student information systems (PowerSchool experience preferred), Google Applications, Microsoft Office Suite and the ability to learn other software programs as required Proficient in file management, word processing, spreadsheets, presentation applications, database applications and e-mail Ability to stay up-to-date with and be able to navigate current office technologies Time management, organization and attention to detail to ensure accurate and timely entry of data Ability to read and interpret school records and documents, such as rules, policies, instructions, correspondence and procedures, and adheres to such Ability to write routine reports and correspondence Accurately performs basic math skills Ability to use tact and discretion in carrying out duties of a highly confidential nature Ability to accurately receive and transmit messages Ability to handle multiple activities effectively with minimal supervision Meet deadlines and work under time constraints Organizational skills to support projects requiring the use of office equipment including copiers, scanners, postage meters, and others Excellent written and oral communication skills Fluency in a second language preferred, Portuguese or Spanish desired Such alternatives to the above qualifications as the Superintendent of Schools may deem appropriate and acceptable

Requirements

High School diploma with postgraduate secretarial study, data and information study, or equivalent experience
Successful experience in a customer service position
Ability to serve the public, faculty, families, and students in professional, efficient, and respectful manner
Technical skills include proficiency with student information systems (PowerSchool experience preferred), Google Applications, Microsoft Office Suite and the ability to learn other software programs as required
Proficient in file management, word processing, spreadsheets, presentation applications, database applications and e-mail
Ability to stay up-to-date with and be able to navigate current office technologies
Time management, organization and attention to detail to ensure accurate and timely entry of data
Ability to read and interpret school records and documents, such as rules, policies, instructions, correspondence and procedures, and adheres to such
Ability to write routine reports and correspondence
Accurately performs basic math skills
Ability to use tact and discretion in carrying out duties of a highly confidential nature
Ability to accurately receive and transmit messages
Ability to handle multiple activities effectively with minimal supervision
Meet deadlines and work under time constraints
Organizational skills to support projects requiring the use of office equipment including copiers, scanners, postage meters, and others
Excellent written and oral communication skills

Nice To Haves

Associates Degree or higher preferred
Clerical experience in a school setting preferred
Fluency in a second language preferred, Portuguese or Spanish desired

Responsibilities

Establishes and maintains cooperative, courteous, and effective working relationships with those contacted during the performance of required duties, including district personnel, students, parents/guardians, and the community
Enrolls new students and obtains, verifies, and passes along a variety of student records such as grades, transcripts, immunization records, cumulative folders, and general student data in a respectful and confidential manner
Enter and/or update student and family information into the student database to include enrollment, withdrawals, and demographic data
Maintain accurate student and historical records
Work collaboratively with building administrators, guidance and office staff to ensure that all data entered is timely, accurate and accessible
Work with Student Services to identify incoming students who have an Individualized Education Plan (IEP) and for students who qualify under McKinney-Vento status
Assist families with any questions, concerns, or changes to their child's information
Provide information regarding services through various community partners to respond to families individual needs
Answer all incoming calls from parents related to student registration
Assist students and parents/guardians with completion of registration materials
Provide brief orientation to new students and families
Work occasional evening registration events
Run various reports such as enrollment, withdrawals, and attendance
Support user access with district databases
Support schools with report card management