Administrative Assistant - Cardiology Clifton Park

Ellis Medicine • Clifton Park, NY

4d • Onsite

About The Position

The Administrative Assistant is responsible for providing administrative support to ensure the smooth and efficient operation of the department. This position will support the Director and his/her direct reports. Responsibilities include preparing correspondence, reports, and memoranda, managing meeting arrangements, serving as recording secretary, and maintaining confidentiality within the department.

Requirements

• High School Diploma required.
• 5 years of related professional experience required.
• Proficient in Microsoft Word, Excel, Outlook, Power Point and database management.
• Excellent verbal and written communication skills.
• Problem-solving abilities.
• Highly organized.
• Knowledgeable of fundraising principles and non-profit organizations.

Nice To Haves

• Associate’s Degree preferred.

Responsibilities

• Assisting in the maintenance of the calendar, appointments, and meetings for department leaders.
• Professional and accurate in-person communications – both internal and external.
• Professional and accurate phone communications – both internal and external.
• Effective and professional email communication internal and external.
• Distribution of internal mail and providing updates to the distribution list.
• Reviewing and verifying outgoing mail is directed to the appropriate location/address.
• Organizing and maintaining files for ease of access.
• Preparing check requests for timely payment of invoices.
• Accurately recording and transcribing meeting minutes in the format used by Ellis.
• Timely distribution of meeting minutes to appropriate individuals.
• Managing and prioritizing workload with a focus on deliverables and specific timelines.
• Communicating with the Director when regular duties are impacted by other duties performed for assistance with prioritization.
• Participating in departmental and hospital efforts to continuously improve processes.
• Prioritizing workload.
• Performing tasks quickly and accurately.
• Working independently and assuring deadlines are met.
• Working in a collaborative manner with co-workers within the department as well as others across the hospital.
• Adhering to hospital policies and procedures related to Mandatory Education and Annual Health Assessment.
• Adhering to patient privacy policies and procedures, maintaining confidentiality.
• Performing other duties as assigned.

Benefits

• Consideration for employment without regard to race, creed, color, religion, sex/gender (including pregnancy), age, national origin, disability (including pregnancy-related conditions), genetic information, predisposition or carrier status, military or veteran status, prior arrest or conviction record, marital or familial status, sexual orientation, transgender status, gender identity, gender expression, reproductive health decisions, domestic violence victim status, known relationship or association with any member of a protected class, and any other characteristic protected by applicable law violates federal, state and, where applicable, local laws , reproductive health decisions or source of payment, consistent with applicable legislation and to comply with the laws pertaining thereto.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED