Administrative Assistant-C3P

The University of Texas at Austin•Austin, UT

21h•Onsite

About The Position

The University of Texas at Austin School of Nursing is seeking an Administrative Assistant for the Center for Clinical and Community Partnerships to provide administrative support the Director and Assistant Director.

Requirements

Diploma (High School) or GED
Highly organized with exceptional attention to detail
Strong work ethic and ability to manage competing priorities
Excellent written and verbal communication skills
Proficiency with Microsoft Office Suite
Ability to work independently and collaboratively
Commitment to professionalism, confidentiality, and community-focused values
Relevant education and experience may be substituted as appropriate.

Nice To Haves

Experience with grant management systems
Knowledge of community health initiatives and academic–community partnership models
Strong writing and editing skills for professional and academic documents
Familiarity with budgeting and financial tracking in higher education or nonprofit settings

Responsibilities

Manage scheduling, calendars, and meeting logistics for center leadership and project teams
Coordinate communications with clinical and community partners, faculty, and stakeholders
Maintain organized filing systems (digital and physical) for contracts, proposals, and reports
Prepare agendas, minutes, and follow-up documentation for meetings
Assist with drafting, formatting, and editing grant proposals and supporting documents
Track deadlines for grant submissions and reporting requirements
Compile data, CVs, biosketches, and other required attachments for proposals
Support budget preparation by gathering quotes, vendor information, and expense estimates
Maintain a database of funding opportunities and submission history
Serve as a liaison between the center and community organizations, ensuring timely communication
Coordinate logistics for community events, workshops, and outreach activities
Support documentation of partnership activities for reporting and evaluation
Process invoices, reimbursements, and purchase orders in alignment with institutional policies
Track expenditures against grant budgets and provide regular updates to leadership
Assist with financial reconciliations and reporting
Collect and organize program data for evaluation and accreditation purposes
Prepare summary reports, presentations, and dashboards for leadership and stakeholders
Support compliance with AACN Essentials and other accreditation frameworks by maintaining documentation
Assist in Planning and executing meetings, conferences, and community events (venue, catering, materials, registration)
Coordinate travel arrangements for staff and visiting partners
Manage communications and promotional materials for events
Participate in training related to research administration, compliance, and community engagement
Suggest process improvements to enhance efficiency and partner satisfaction
Other duties as assigned in support of the School of Nursing