Administrative Assistant (Brokerage Administrator)

Marcus & Millichap • Jacksonville, FL

1d

About The Position

The Brokerage Administrator (part-time) provides a broad range of administrative assistance to Sales Agents and the Operations Manager. This role is responsible for expediting all transactional work relating to the listing and sales of commercial real estate, training of new Agents and other personnel on company applications and software programs, as well as the performing of various administrative and marketing tasks related to the commercial real estate brokerage.

Requirements

• Two+ (2+) years of administrative experience.
• High School diploma.
• Strong knowledge of Microsoft (MS) Office required: Word, Excel, PowerPoint, and Outlook.
• Editing and proofreading skills.
• A professional appearance and demeanor
• Top-notch phone manner.
• Reliable, punctual, and professional.
• Friendly, upbeat personality with a can-do attitude.
• A strong desire to learn and progress within the company
• Eagerness to learn new software applications and technical remedies for keeping office computer systems updated.

Nice To Haves

• Previous real estate experience is helpful.
• Background in a banking, finance, or legal office environment preferred.

Responsibilities

• Process new listings, including proofing and editing marketing packages for superior quality and use of grammar.
• Assist the Operations Manager in the processing of sold and closed transactions when necessary.
• Keep up to date with the various software, company applications, and policies or procedures that pertain specifically to Agents and Assistants, while continuing to identify opportunities to conduct training sessions when necessary.
• Copy, scan, and create proposal bindings and print jobs for agents.
• Share the telephone and front desk responsibilities with the other support staff.
• Assist with the stocking of supplies, maintaining copiers and other office machines in working condition, and general problem solving.
• This is a part-time position

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED