Administrative Assistant /Bookkeeper

Servpro•Lafayette, IN

22h•$19 - $21

About The Position

Servpro of Lafayette is hiring an Administrative Assistant ! Servpro is the leader and most trusted brand in the property restoration space. We are growing and looking for a dynamic person to join and grow with our office team. This is a full time and then some position in a fast-paced office environment. Our mission, vision and values are aligned with helping others, personal accountability, professional growth, pursuing excellence, and cultivating a work environment based on communication, professionalism and growth. Do you have the experience we are looking for? Do you have a desire to grow, contribute and thrive in an environment aligned with helping our community? If so, then we would like to talk to you about joining our team! As an Administrative Assistant / Bookkeeper , you would be asked to assist office teammates and all customers by handling office tasks, providing polite and professional assistance via phone and e-mail, and generally being a helpful and positive presence in the workplace. In this role you can expect to contribute to the company's overall success by performing fundamental daily administrative tasks to assist the office team including answering phones, collecting project information, coordinating field operations crews, managing job files, schedules and calendars, performing billing activities, performing detailed and accurate data entry, assisting in managing overall office operations across different divisions of the business.

Requirements

High school diploma/GED
Some College preferred
Previous experience in office administration position. (Minimum of 2 years)
Previous experience using QuickBooks (1year)
Strong bookkeeping background
Must be proficient in Microsoft Excel
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task

Responsibilities

Scheduling & Phones Call Intake, Customer Service, Coordinate services, Manage schedules & Internal work boards
Job File Management Create digital project files, prepare documentation for field operations crews, create estimates, oversee job file documentation, communications and subcontractors.
Compliance & Documentation Manage business compliance documents, assist with asset management, manage business resume, manage office supplies and deliveries.
Human Resources Administration Assist with payroll and human resource management.
Financial Administration Manage subcontractor invoicing, Create & send invoices, process payments, manage accounts receivables, file liens.
Marketing Support Website management assistance, marketing mailers, provide support for C.E. Courses, perform public relations activities.