Temporary-Administrative Assistant/Bookkeeper-Rt. 66 Commission

Oklahoma State Government•Oklahoma City, OK

10h•$20

About The Position

The Bookkeeping & Administrative Coordinator is responsible for supporting the organization’s financial and administrative operations. This role focuses on tracking invoices, supporting grant funding processes, maintaining financial records, and organizing key documents. Some onsite work for events and conferences may be required. The ideal candidate is detail-oriented, organized, and comfortable working with financial information, deadlines, and reporting requirements.

Requirements

Experience in bookkeeping, accounting support, or administrative roles.
Familiarity with invoices, expense tracking, and basic financial statements.
Proficiency with SharePoint, Google Drive and Google Workspace tools.
Strong organizational skills and attention to detail.
Ability to handle confidential financial information responsibly.
Strong written communication and time management skills.

Nice To Haves

Experience working with grants or nonprofit funding (preferred but not required).
Experience with accounting or bookkeeping software.
Understanding of nonprofit or grant-funded financial processes.
Ability to work independently and manage multiple tasks and deadlines

Responsibilities

Bookkeeping & Financial Support Track invoices received from vendors through approval, submission, and payment.
Maintain accurate records of expenses and payments.
Create income statements based on expenses submitted and donations received.
Assist with general bookkeeping tasks as needed.
Grant Administration & Reporting Complete and submit fund request forms to receive grant funding.
Compile and organize financial data for grant reporting.
Assist in creating financial and administrative reports required by grant funders.
Track grant-related expenses to ensure compliance with funding requirements.
Document Management File and maintain vendor contracts, W-9 forms, invoices, and financial documents.
Organize records in SharePoint and Google Drive following established naming and filing systems.
Ensure documentation is accurate, up to date, and easily accessible.
Administrative Support Provide general administrative assistance as needed. Some of this may be onsite for events and conferences.
Support internal processes related to finance, grants, and operations.
Assist with audits or information requests by pulling required documentation.