Executive Assistant/Bookkeeper
About The Position
Are you a detail-oriented problem solver who thrives in a dynamic, creative environment? Do you enjoy streamlining processes and keeping complex operations running smoothly? Edgewood Properties Design Services (EPDS) - our integrated architecture, engineering, interior design, and development team - is seeking an Executive Assistant/Bookkeeper to support our director and keep our growing department organized and efficient. About the Role: You'll be the right hand to the Director of EPDS, managing administrative operations, financial tracking, and vendor relationships. This is a hands-on position perfect for someone who loves variety, enjoys learning new systems, and takes pride in keeping the details straight while supporting the big picture.
Requirements
- 3–5+ years of experience in executive assistance, bookkeeping, or operations support
- Strong proficiency in MS Office (Outlook, Excel, Word) and Adobe
- Exceptional organizational skills and attention to detail
- Comfortable managing multiple priorities in a fast-paced environment
- Excellent written and verbal communication skills
- Self-starter who can work independently and take initiative
- High school diploma required; college degree preferred
Nice To Haves
- Familiarity with architecture, engineering, or design industries
Responsibilities
- Process and track work orders for third-party architects, engineers, and design professionals
- Prepare invoices and maintain accurate billing records
- Manage professional service contracts and vendor documentation
- Run weekly reports on contract status, job profitability, and vendor performance
- Support annual budget preparation and ongoing financial tracking
- Provide executive-level administrative support to the Director, including correspondence, scheduling, and communications
- Help implement and maintain our workflow management system
- Coordinate department culture initiatives and internal events
- Maintain organized records and tracking systems across multiple platforms
- Identify opportunities to streamline operations and improve efficiency
- Support the adoption of new tools and workflows as the department grows
Benefits
- competitive compensation
- medical and dental and vision benefits
- life insurance
- a 401(k) with company match
- a corporate team environment with opportunity of advancement
- on-site company fitness gym
- discounts on housing and home appliances
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
High school or GED
