Administrative Assistant, Board Governance

British Columbia Lottery Corporation • Hybrid - Kamloops or Vancouver, BC

4d • CA$53,060 - CA$82,905 • Hybrid

About The Position

Reporting to the Corporate Secretary, the Administrative Assistant, Board Governance is responsible for providing high-quality administrative and coordination support to the Corporate Secretary’s office to enable effective governance operations. The role ensures Board and committee meeting logistics, records, document control, calendars, and stakeholder coordination are executed accurately, confidentially, and on time, supporting regulatory/compliance expectations and strong Board experience.

Requirements

• A post-secondary diploma/certificate in Business Administration.
• Three or more years’ experience in a related field.
• Experience with records management, document naming conventions, version control, and retention practices.
• Strong administration and coordination in a complex business environment.
• Document formatting and quality control (Word, PowerPoint, Excel; PDF tools).
• Records management, version control, and secure information handling.
• Board portal/repository management.
• Meeting planning and logistics, including virtual meeting tools.
• Experienced with Adobe software and Microsoft Office Suite: Word, Excel, Outlook, etc.
• Ability to build relationships with internal and external partners.
• Ability to handle highly sensitive information with discretion and sound judgment.
• Strong attention to detail.
• Strong Multitasking capabilities.
• Strong time management skills.
• Proficient written and oral communicator.

Nice To Haves

• Understanding of Agile methodology or experience working with a cross-functional team environment would be an asset
• Understanding of B.C. gaming industry would be an asset

Responsibilities

• Prepare and distribute meeting notices, agendas, and supporting materials (in collaboration with the Corporate Secretary). Upload, organize, and maintain meeting materials in the Board portal and secure shared repositories
• Maintain accurate records of minutes, resolutions, action items, and decision logs (as assigned and consistent with governance standards). Track action items and follow-ups; issue reminders and status updates to owners.
• Coordinate Board and committee meeting logistics (scheduling, rooms/virtual links, agendas, attendee lists, catering, travel as required). Track RSVPs, quorum confirmation, and meeting readiness (pre-reads, technology checks, packages released on time).
• Manage meeting calendars and timelines, including annual governance calendars and key milestone tracking.
• Support Board Directors and executives with portal access, navigation, and troubleshooting.
• Coordinate with internal stakeholders to ensure materials are complete and submitted by deadlines.
• Liaise professionally with Board of Directors and external parties (auditors, regulators, counsel) as directed.
• Support budget tracking for governance activities (expenses, meeting costs, training).
• Assist with onboarding/offboarding of directors (orientation scheduling, access requests, logistics).
• Support improvements to governance processes, templates, checklists, and standard operating procedures.

Benefits

• Defined benefit pension plan
• Flexible working model
• 37.5 hour work week
• Professional development including education/certification sponsorship, in house leadership cohorts, LinkedIn Learning

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree