Administrative Assistant- Biomedical Sciences Microbial Infection and Immunity

The Ohio State University

14d • Onsite

About The Position

Provides comprehensive administrative support to Department Administrator and Department Chair; provides administrative support to Vice Chair for Professional Development and Vice Chair for Translational Research; coordinates appointment calendars of assigned administrator or faculty leaders; coordinates and monitors daily administrative and business activities & services in collaboration with Department Administrator; implements, evaluates and modifies administrative policies & procedures; assists with identifying and resolving operational concerns and ensures appropriate actions are taken; reviews, screens and triages correspondence, inquiries and concerns to appropriate individual to further investigate and resolve; provides technical and administrative guidance; researches, collects and compiles information as requested to develop complex departmental reports, aids departmental leadership in strategic planning process, and for decision making purposes; prepares reports, tables, and slides for presentations; conveys directives from department leadership; serves as a liaison with university offices, faculty, staff and outside agencies. Acts as department’s primary travel and procurement initiator; serves as department procurement card manager; coordinates and organizes logistics for meetings, conferences, workshops and other special events; serves as lead coordinator for inter-unit seminar series that includes 400+ participants, with four participating departments/Colleges, with CME credits administratively; prepares and distributes agendas; records, transcribes and distributes meeting minutes; coordinates and makes travel and lodging arrangements; collects, prepares and processes requests for reimbursement of expenses; ensures adherence to departmental customer service standards; ensures work assignments are performed in an efficient & timely manner. Provides administrative support to Appointments, Promotion, and Tenure Committee and Faculty Development Steering Committee; assists faculty with dossier creation; coordinates and assists faculty with promotion and tenure processes; maintains P&T records; provides administrative support to Faculty Search Committee; coordinates faculty recruitment visits.

Requirements

• High School diploma or GED
• Certification or vocational training may be required
• 2 years of relevant experience required

Nice To Haves

• Associate degree in relevant field may be preferred
• 4-6 years of relevant experience preferred

Responsibilities

• Provides comprehensive administrative support to Department Administrator and Department Chair
• Provides administrative support to Vice Chair for Professional Development and Vice Chair for Translational Research
• Coordinates appointment calendars of assigned administrator or faculty leaders
• Coordinates and monitors daily administrative and business activities & services in collaboration with Department Administrator
• Implements, evaluates and modifies administrative policies & procedures
• Assists with identifying and resolving operational concerns and ensures appropriate actions are taken
• Reviews, screens and triages correspondence, inquiries and concerns to appropriate individual to further investigate and resolve
• Provides technical and administrative guidance
• Researches, collects and compiles information as requested to develop complex departmental reports, aids departmental leadership in strategic planning process, and for decision making purposes
• Prepares reports, tables, and slides for presentations
• Conveys directives from department leadership
• Serves as a liaison with university offices, faculty, staff and outside agencies
• Acts as department’s primary travel and procurement initiator
• Serves as department procurement card manager
• Coordinates and organizes logistics for meetings, conferences, workshops and other special events
• Serves as lead coordinator for inter-unit seminar series that includes 400+ participants, with four participating departments/Colleges, with CME credits administratively
• Prepares and distributes agendas
• Records, transcribes and distributes meeting minutes
• Coordinates and makes travel and lodging arrangements
• Collects, prepares and processes requests for reimbursement of expenses
• Ensures adherence to departmental customer service standards
• Ensures work assignments are performed in an efficient & timely manner
• Provides administrative support to Appointments, Promotion, and Tenure Committee and Faculty Development Steering Committee
• Assists faculty with dossier creation
• Coordinates and assists faculty with promotion and tenure processes
• Maintains P&T records
• Provides administrative support to Faculty Search Committee
• Coordinates faculty recruitment visits

Benefits

• Medical, dental and vision coverage, with Ohio State paying a significant portion of the cost.
• Paid time off, including sick and vacation time and 11 holidays.
• State retirement plan or an alternative retirement plan, both with generous employer contributions.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees