Sr Administrative Specialist - Pharmacy and Pharmaceutical Sciences

St. Jude Children's Research Hospital•Memphis, TN

2d•$22 - $39•Hybrid

About The Position

The Department of Pharmacy and Pharmaceutical Sciences is looking for a Senior Administrative Specialist to join our Admin Team. The Senior Administrative Specialist will report to the Administrative Director and provide administrative support for assigned Faculty and Staff. The ideal candidate will have experience working with students. This position requires attention to detail, outstanding communication skills and the proficient use of various software technologies including Microsoft Office and Workday. The successful candidate will possess outstanding analytical skills, a positive attitude and the desire to support the mission of the department and of St. Jude. Typical duties include managing calendars, scheduling meetings, coordinating domestic and international travel including reimbursements, document formatting and editing, hosting departmental guests and manuscript submission. The current duties of this particular position include heavy involvement with the administrative duties involved with residency programs and continuing education. Experience with these types of programs is heavily preferred. The Administrative Assistant works under minimal supervision, but in accordance with established policies and procedures. A great administrative assistant anticipates, initiates, coordinates and follows up on administrative activities and other special projects and possesses the ability to handle sensitive situations in a mature and confidential manner. Candidates that excel in this role have a background in academic research or healthcare administrative support and are able to anticipate and proactively contribute to the success of the department while exemplifying St. Jude Values.

Requirements

High school diploma/GED required.
Minimum Requirement: 4+ years experience in administration or related areas.
Some experience with activities involving planning, organizing and coordinating is important.
Experience with tasks that involve managing routine or repetitive activities, high attention to detail and clear communication are critical.
Demonstrated experience working with office technologies including Microsoft Office (Word/ Excel/ Power point etc.).

Nice To Haves

Bachelor's degree preferred.
Experience Exception: Bachelor's degree with no experience required.
Experience with residency programs and continuing education programs, preferred.

Responsibilities

Manage calendars.
Coordinate meetings and interviews.
Respond to information requests in a timely manner.
Coordinate team domestic and international travel and reimbursements.
Develop and coordinate travel and itineraries of department guests, as well as host their visit.
Format and edit documents.
Assist with manuscript submissions.
Manage calls and communicate messages as needed.
Anticipate departmental needs and act upon them.
Manage special projects.
Perform other duties as assigned to meet the goals and objectives of the department and institution.
Maintains regular and predictable attendance.