Administrative Assistant - Aviation

City of St. Joseph•Saint Joseph, MO

2d•Onsite

About The Position

Performs a wide variety of responsible office administrative duties; assists and supports aviation staff and monitors administrative activities of the aviation division.

Requirements

Knowledge of airport minimum standards for service providers.
Knowledge of aviation rules and regulations for tenants and users, and all other functions necessary for airport operations.
Knowledge of municipal government and departmental procedures and public relations
Skills in coordinating government operations in accordance with laws, regulations, ordinances and established policies.
Maintains costs accounts and appropriate expense ledgers.
Skill in lease administration, tenant/landlord relations, and quality customer service
Ability to make relative complex mathematical computations rapidly and accurately.
Thorough ability to understand business math, accounting procedures and terminology.
Ability to maintain confidentiality of sensitive material and documents, and able to accurately record business conducted in meeting environment.
Ability to follow oral and/or written instructions and communications.
Five or more years in municipal government operations and Federal Aviation Administration (FAA) regulations.
Valid driver’s license.
High school diploma or equivalent required.
All applicants must pass a drug screening and criminal background check prior to employment.
Any job offer made by the City is contingent upon the applicant passing the drug screening and background check.

Nice To Haves

Attendance of all City training courses and various conferences relating the airport operations is desirable.

Responsibilities

Maintains lease records and files and monitors for lease compliance and payments.
Reports airfield activities to Airport Manager and Federal Aviation Administration to meet compliance with grant assurances.
Communicates frequently with Air National Guard (ANG), Air Traffic Control (ATC), Fixed Base Operations (FBO) and others as necessary regarding airfield matters.
Compiles monthly, annual and special reports on aviation activities as required by city policies, State and Federal regulations.
Assists in the preparation and monitoring of the aviation budget.
Tracks daily aviation budget expenses and balances; performs bookkeeping tasks and maintains inventory of office supplies and equipment.
Monitors daily airfield activities and notifies Airport Manager and Operations Supervisor as required.
Operates and monitors city aviation channel radio communications and serves as central dispatch/communications to aviation staff and other city employees.
Prepares city ordinances and resolutions submitted by the division; consults with other city departments on matters of mutual interest.
Prepares and distributes agenda for the Aviation Advisory Board and transcribes official meeting minutes for the City Clerk to post as public record.
Performs administrative duties for the Airport Manager.
Attendance of all City training courses and various conferences relating the airport operations is desirable.
Assists Airport Manager with various public meetings, presentations and other official functions.
Performs all other related duties as assigned.