Administrative Assistant and Events Coordinator- Community Development
About The Position
The City of Webster's Community Development Department is seeking an Administrative Assistant and Events Coordinator. The position is an integral member of the community development team supporting multiple divisions in the department, including City Planning, Building, and Recreation. This position requires a highly organized, consistent and dependable administrative professional who is disciplined at managing deadlines and schedules efficiently and effectively. One key function of this role is facilitating the rental of City facilities and parks by interacting with renters, processing rental applications, and coordinating payments and refunds. This position serves a lead role in coordinating in coordinating large city-wide events, including coordinating vendors and supplies. The position interacts with internal and external customers across departments and the community. This position performs administrative support functions of the department, including but not limited to ordering supplies, maintaining files, doing research, drafting documents, preparing public notices for public meetings, scheduling meetings, preparing agendas and meeting minutes, processing invoices, tracking departmental expenditures, preparing correspondence and other communications, and performing assigned tasks for the director and managers across the department as needed.
Requirements
- Requires a minimum of three (3) years of relevant administrative, event coordination, and customer service experience. Higher education may substitute for direct experience.
- Requires a High School Diploma or equivalent, with some college course work strongly preferred.
- Requires high proficiency with Microsoft Office software, including Word, Excel, PowerPoint, and Outlook, and an aptitude for learning department-specific software programs.
- Requires a valid Texas driver's license to operate a city vehicle during the scope of work as needed.
Nice To Haves
- some college course work strongly preferred
Responsibilities
- Facilitating the rental of City facilities and parks by interacting with renters, processing rental applications, and coordinating payments and refunds.
- Coordinating large city-wide events, including coordinating vendors and supplies.
- Ordering supplies
- Maintaining files
- Doing research
- Drafting documents
- Preparing public notices for public meetings
- Scheduling meetings
- Preparing agendas and meeting minutes
- Processing invoices
- Tracking departmental expenditures
- Preparing correspondence and other communications
- Performing assigned tasks for the director and managers across the department as needed.
Benefits
- Medical Insurance, with approximately 90% of employee premiums paid by the City and a significant contribution to dependent coverage
- Free dental, vision, life, and long-term disability coverage for employees
- Retirement plans, including a 2:1 matching contribution in the Texas Municipal Retirement System, plus optional 457 and Roth IRA plans
- Tuition assistance and professional certification pay to encourage your development
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
11-50 employees
