Administrative Assistant/Administrative Officer

Immediate Office of the Chief of Naval Operations • Great Lakes Naval Training Center, IL

4d • Onsite

About The Position

You will serve as an ADMINISTRATIVE ASSISTANT/ADMINISTRATIVE OFFICER at the NATIONAL MUSEUM OF THE AMERICAN SAILOR of GREAT LAKES NAVAL MUSEUM. You will support the Museum Director in the management and execution of the museum's financial program. You will assist the Museum Director with the implementation of human resources policies and procedures to ensure compliance. You will manage day-to-day administrative functions within the museum to include scheduling deliveries, overseeing official mail and package distribution, and addressing phone calls and visitors. You will serve as a Contract Officer Representative for the museum and conduct analytical support service reviews of all contract work and proposals. You will manage trainings and work closely with supervisors to identify staff training needs.

Requirements

• Must be a US Citizen.
• Must be determined suitable for federal employment.
• Must participate in the direct deposit pay program.
• New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification check.
• Males born after 12-31-59 must be registered for Selective Service.
• One year of specialized experience at or equivalent to the GS-09 grade level or pay band in the Federal service or equivalent experience in the private or public sector.
• One year of specialized experience at or equivalent to the GS-05 grade level or pay band in the Federal service or equivalent experience in the private or public sector.

Nice To Haves

• Generally, current federal employees applying for GS jobs must serve at least one year at the next lower grade level. This requirement is called time-in-grade.
• Time-in-grade requirements must be met by the closing date of this announcement.
• Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.

Responsibilities

• Support the Museum Director in the management and execution of the museum's financial program.
• Assist the Museum Director with the implementation of human resources policies and procedures to ensure compliance.
• Manage day-to-day administrative functions within the museum to include scheduling deliveries, overseeing official mail and package distribution, and addressing phone calls and visitors.
• Serve as a Contract Officer Representative for the museum and conduct analytical support service reviews of all contract work and proposals.
• Manage trainings and work closely with supervisors to identify staff training needs.
• Perform budget analysis, contract management, human resources management, and administrative functions.
• Execute policies, develop procedures, prepare recommendations, reports, and presentations, and perform administrative work that supports museum operations and promotes understanding of U.S. naval history and the Enlisted Sailor's role within it.
• Manage the museum's financial program by coordinating with the NHHC Navy Museums Division and NHHC Comptroller's Office to administer budget policies, control funds, monitor spending, and develop short- and long-term budget data and justifications.
• Serve as the Government Purchase Card holder, making authorized purchases, and establishing procedures for financial deadlines, progress reports, and administrative functions.
• Oversee the day-to-day administrative operations, including official mail and deliveries, visitor and telephone support, correspondence management and archiving, meeting scheduling, and preparation of briefings and recurring resource reports.

Benefits

• A career with the U.S. government provides employees with a comprehensive benefits package.
• As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.
• Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.
• Contact the hiring agency for more information on the specific benefits offered.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level