Administrative Assistant, Administration Specialist 1 (Ontario)

State of Oregon

3d•Onsite

About The Position

Administrative Assistant, Administration Specialist 1 (Ontario) Snake River Correctional Institution Oregon Department of Corrections Are you organized, detail-oriented, and passionate about supporting educational opportunities for adults in custody (AIC)s? Snake River Correctional Institution is seeking a dedicated Administrative Specialist 1 to join our Education Services team. About the Job – Your Role In this vital role, you’ll help coordinate educational resources and technology services that support adults in custody (AICs) on their path to personal growth and successful reentry. You’ll assist with the daily operations of the education department by managing computer labs, coordinating college classes, and overseeing laptop access for AICs enrolled in educational programs. You will work closely with an Education Program Analyst 1 (PA1) who leads the college education programming, partnering to ensure schedules, resources, and technology align with program needs. This position collaborates with students, instructors, DOC staff, partner colleges, and IT teams to ensure smooth program delivery and reliable access to technology within a secure environment. As an Administrative Specialist 1, you’ll help develop and maintain procedures for computer lab use, laptop checkout, and classroom operations. You’ll orient new students to available technology, assist with accessing laptops and required software, and ensure classrooms and labs are prepared for daily use. Your responsibilities include accurate data entry for student records, attendance, and progress in DOC systems; proctoring exams; monitoring laptop inventory; and maintaining lab security. You’ll also support online learning by coordinating with DOC and college IT staff, assisting AICs with forms such as FAFSA and college applications, and troubleshooting access issues as they arise. In addition, you’ll supervise and train AIC tutors and clerks, coordinate callouts and class schedules, and support application and approval processes for educational and vocational programs. You’ll gather data, compile reports, and maintain up-to-date documentation to track participation and outcomes. If you’re organized, communicative, and motivated by the opportunity to support education in a way that makes a real, daily impact, we encourage you to apply.

Requirements

Two (2) years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; OR An associate degree in general office occupations and one (1) year of experience with records processing, generating documents, and gathering and sorting data; OR An equivalent combination of education and experience.
Strong organizational and time management skills, with the ability to manage multiple tasks and priorities in a fast-paced environment.
Ability to interpret and apply rules, policies, and procedures related to technology use, security, and education programs.
Proficiency in written and verbal communication for professional correspondence, reporting, and instructional purposes.
Experience assisting individuals with technology, software orientation, and troubleshooting basic computer issues.
Ability to compile, analyze, and report program data and statistics.

Responsibilities

Managing computer labs
Coordinating college classes
Overseeing laptop access for AICs enrolled in educational programs
Developing and maintaining procedures for computer lab use, laptop checkout, and classroom operations
Orienting new students to available technology
Assisting with accessing laptops and required software
Ensuring classrooms and labs are prepared for daily use
Accurate data entry for student records, attendance, and progress in DOC systems
Proctoring exams
Monitoring laptop inventory
Maintaining lab security
Supporting online learning by coordinating with DOC and college IT staff
Assisting AICs with forms such as FAFSA and college applications
Troubleshooting access issues
Supervising and training AIC tutors and clerks
Coordinating callouts and class schedules
Supporting application and approval processes for educational and vocational programs
Gathering data
Compiling reports
Maintaining up-to-date documentation to track participation and outcomes