Administrative Specialist 1

GAI Consultants • Overland Park, KS

15h

About The Position

GAI Consultants, Inc. is looking for an Administrative Specialist 1 whose primary responsibility will be assisting engineers in the development of project deliverables for clients. The successful candidate must have strong Microsoft Excel, Microsoft Word, and Adobe Acrobat skills, and experience with large (100+ pages) documents. Bring your talent to a range of stimulating projects alongside supportive and accomplished teammates—advance your career, fulfill your professional aspirations while working with a dynamic leadership team, and express your entrepreneurial spirit as an essential contributor to an established and growing company. Sound like a fit? We’d love the opportunity to get to know you! Essential Duties and Responsibilities: Will primarily support the Power Delivery Engineering Business Sector on projects including preparation and detailed review of deliverables. Work will involve coordinating with staff in four other offices and prioritizing work based on client schedules and needs. Will be responsible for updating client and internal tracking spreadsheets. Will be responsible for performing detailed QA/QC checks of project deliverables. Assists in the preparation of project-related documents to comply with client and/or GAI Branding standards; assist with project processes/procedures for QA/QC requirements. Performs special projects and other tasks, as assigned. Strong Adobe Acrobat and Microsoft Office Suite skills, including Microsoft Word and Excel, are required. General Characteristics Begins to apply broad knowledge of principles and practices in a specific practice area. Begins to independently evaluate, select, and adapt standard techniques, procedures, and criteria. Beings to acquire general knowledge of principles and practices of related fields, and ability to function on multidisciplinary teams. Begins to apply teamwork skills to effectively plan, execute, and manage scopes, schedules, and budgets to meet project stakeholder needs

Requirements

• Strong Microsoft Excel, Microsoft Word, and Adobe Acrobat skills, and experience with large (100+ pages) documents.
• Strong Adobe Acrobat and Microsoft Office Suite skills, including Microsoft Word and Excel, are required.
• 3+ Years of Experience
• Associate degree (or higher) from accredited college or university preferred.
• Combination of experience, related coursework and/or education may replace requirement for college degree.
• Possess effective oral and written communication skills; interacts with other staff; interacts with all GAI staff, outside vendors and clients.
• Communicates effectively to both technical and nontechnical audiences.

Nice To Haves

• Notary Public preferred.
• Driver’s License

Responsibilities

• Will primarily support the Power Delivery Engineering Business Sector on projects including preparation and detailed review of deliverables.
• Work will involve coordinating with staff in four other offices and prioritizing work based on client schedules and needs.
• Will be responsible for updating client and internal tracking spreadsheets.
• Will be responsible for performing detailed QA/QC checks of project deliverables.
• Assists in the preparation of project-related documents to comply with client and/or GAI Branding standards; assist with project processes/procedures for QA/QC requirements.
• Performs special projects and other tasks, as assigned.
• Assists in the creation and maintenance of project related forms or documents.
• Answers questions about administrative best practices and procedures.
• May serve as a Travel Power User with the same responsibilities as a Travel Specialist 1.
• Occasionally plans and coordinates detailed aspects of projects.
• Assists with preparation of project scopes, schedules and plans for assigned projects.
• Occasionally assigns tasks to other administrative staff.
• Attends project meetings and assists with meeting minutes.
• Mentors junior staff by providing guidance, explaining responsibilities and reviewing work products.

Benefits

• Competitive salary - GAI is committed to paying market-based salaries
• Comprehensive benefits package including medical, vision, dental, company paid Long Term Disability, and Short-Term Disability (benefits start within 30 days of hire)
• New paid Maternity/Paternity/Adoption program
• Generous Paid Time Off and 7 paid holidays 
• 401k company match
• Tuition Reimbursement

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 501-1,000 employees