Administrative Assistant 5
About The Position
Administrative Assistant 5 10+ Month W2 Contract San Fransisco, CA (Hybrid) Benefits You’ll Love: NextDeavor offers health, vision and dental benefits for contract employees Paid sick leave eligibility is contingent on state of residence Optional 401k Plan (excludes employer match) Opportunity to get your foot in the door at a well-established corporation Here’s how you’ll make an impact on the team: Executive's calendar and meeting management - maintain executive's calendar, coordinate meetings, conference rooms, catering and other logistics as necessary. Arrange corporate travel and meetings by developing itineraries and agendas, booking transportation and arranging hotels and meeting rooms - domestic & international. Process business expense reimbursement requests, invoices and manage POs. Ad-hoc requests to support the team, including All Hands planning, offsite event planning/coordination, external meetings, escorting guests onsite & team building activities. Coordinate assistance with office space, equipment, software, office-related matters, and events. Be onsite, in office regularly and able to assist with in person needs and tasks. Ability to travel occasionally to provide on-site support at team offsite events. Manage team access to shared databases (SharePoint, OneNote, Wiki). Regularly collaborate with cross-functional Administrative & Executive Assistants.
Requirements
- Bachelor's Degree or equivalent work experience
- 5+ years of experience as Administrative Assistant within a high-tech organization
- Advanced proficiency in Microsoft Office (Outlook, OneNote, Word, Excel, PowerPoint, and Teams), Slack, and familiarity with Concur or other expense-reporting software.
- Ability to remain flexible, embrace change and manage uncertainty, all while thriving in fast-paced environment.
- Time management skills with excellent planning and organizational capabilities and a keen eye for details and accuracy.
- Demonstrated capacity to work autonomously, handle complex assignments, and show initiative and follow-through.
- Team player with strong interpersonal skills who partners well, develops & preserves positive relationships across org(s).
- Able to apply the utmost discretion when dealing with sensitive and confidential material.
Responsibilities
- Executive's calendar and meeting management - maintain executive's calendar, coordinate meetings, conference rooms, catering and other logistics as necessary.
- Arrange corporate travel and meetings by developing itineraries and agendas, booking transportation and arranging hotels and meeting rooms - domestic & international.
- Process business expense reimbursement requests, invoices and manage POs.
- Ad-hoc requests to support the team, including All Hands planning, offsite event planning/coordination, external meetings, escorting guests onsite & team building activities.
- Coordinate assistance with office space, equipment, software, office-related matters, and events.
- Be onsite, in office regularly and able to assist with in person needs and tasks.
- Ability to travel occasionally to provide on-site support at team offsite events.
- Manage team access to shared databases (SharePoint, OneNote, Wiki).
- Regularly collaborate with cross-functional Administrative & Executive Assistants.
Benefits
- NextDeavor offers health, vision and dental benefits for contract employees
- Paid sick leave eligibility is contingent on state of residence
- Optional 401k Plan (excludes employer match)
- Opportunity to get your foot in the door at a well-established corporation
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Career Level
Mid Level
