Administrative Assistant 4

State of Louisiana • Shreveport, LA

12h • Onsite

About The Position

Southern University at Shreveport (SUSLA) is one of five campuses within the Historically Black Southern University System. The University serves approximately 3,180 undergraduate students and employs 413 full- and part-time staff, including 175 faculty members. SUSLA offers 33 undergraduate degree programs and awards about 350 degrees annually. The main campus, located on Martin Luther King, Jr. Drive, spans more than 100 acres with 11 buildings. Additional instructional sites include the Downtown Metro Center for allied health programs and the Aerospace Technology Center at the Shreveport Downtown Airport, which houses FAA-approved aerospace technology and maintenance programs. The SUSLA Business, Science, Technology, Engineering, and Mathematics ( BSTEM ) Department is currently accepting applications for the position of Administrative Assistant 4. This role provides advanced administrative and secretarial support to a professional, supervisor, or manager. Responsibilities may also include highly skilled keyboarding, transcription, and document preparation. Employees perform duties with a high level of independence and exercise sound judgment when handling non-routine situations. An ideal candidate should possess the following competencies: Accepting Direction : The ability to be open and willing to follow guidance or instructions. Communicating Effectively : The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement. Demonstrating Accountability : The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.

Requirements

• Three years of experience in administrative services.
• Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Nice To Haves

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.

Responsibilities

• Interacts with students and faculty, assisting as necessary to resolve issues, answer questions, make referrals, contacting Admissions, Registrars's office and other offices for support.
• Maintains college personnel and budget records, including request for leave, sabbaticals, and promotions.
• Interacts with the general public (in person, telephone and email) screening and prioritizing them for appropriate responses.
• Maintains student graduation checkout notebook and files for every semester.
• Prepares requisitions, payroll, and various authorizations for faculty.
• Maintains inventory of supplies and equipment.
• Compiles and types special reports by selecting relevant information from a variety of sources, such as reports, documents, correspondence and electronic files.
• Prepares materials needed for meetings such as agendas, handouts and binders.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed