Administrative Assistant 3

State of Louisiana • Reserve, LA

14h

About The Position

The Administrative Assistant 3 provides administrative and operational support to executive staff and helps ensure the efficient operation of the executive offices at Port headquarters. The role requires strong organization, discretion, attention to detail, sound judgment, professional communication, and the ability to manage multiple priorities. It offers the opportunity to work closely with Port leadership and support executive operations, Commission meetings, and high-visibility projects and events.

The position is probational and participates in a Career Progression Group. Salary will be determined based on qualifications and experience. No Civil Service test score is required for consideration. The Port of South Louisiana supports the recruitment, hiring, and retention of individuals with disabilities as a State as a Model Employer.

Requirements

• Two years of experience in administrative services.
• Every 15 semester hours earned from an accredited college or university may be credited as six months of experience.
• Strong organization, discretion, attention to detail, sound judgment, professional communication, and ability to manage multiple priorities.

Responsibilities

• Requisition and stock supplies for Port headquarters; receive and verify supplies and equipment against purchase orders and requisitions.
• Coordinate with other administrative personnel to address work overload, mass mailings, promotional packages, and special projects, including Port-sponsored conferences, banquets, seminars, and other events.
• Prepare memoranda for directors, administrators, and managers regarding administrative decisions and policy matters.
• Assist with compiling, copying, and distributing the Port of South Louisiana Commission meeting agenda; assemble the agenda compendium and other required materials in preparation for Commission meetings.
• Ensure incoming mail is properly sorted and assembled for distribution to the appropriate divisions and personnel.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed