Administrative Assistant 3

Northrop Grumman•Colorado Springs, CO

6d•Onsite

About The Position

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history. The Northrop Grumman Command and Control, Battle Management, and Communications (C2BMC) program is seeking an experienced Administrative Assistant 3 to join our team of qualified and diverse leaders Colorado Springs, Colorado. As a staff augmentation program, Northrop Grumman's C2BMC team provides mission essential technical leadership to this vital operational system in defense of the homeland and strategic allies. Reporting directly to the Northrop Grumman Technical Director who also serves as the Portfolio Director, the Administrative Assistant provides a critical role in supporting both organizational and administrative requirements for the effective operations of C2BMC. This is an on-site position with no remote or telework option.

Requirements

Bachelor's Degree or High School Diploma and 4 years of related work experience
Ability to obtain and maintain DoD Secret clearance
Excellent organizational, verbal, and written communications skills
Must have excellent time management and organizational skills with high attention to detail
Strong computer skills including working knowledge of Microsoft Office suite (Word, PowerPoint, Excel, Outlook); up-to-date with advancements in office equipment and applications.
Ability to adapt to rapidly changing priorities and handle multiple tasks and managers in a fast-paced office environment

Nice To Haves

Ability to exercise discretion and respect confidentiality concerning employee information and company records
Must possess a high level of initiative and ability to effectively handle multiple tasks
Ability to work well independently with minimal daily direction, as well as part of a team
Must be customer focus oriented; previous experience with government customers is a plus
Must be able to work amicably with a diverse work force and respect differing opinion

Responsibilities

Provide administrative support to program leadership in a fast-paced environment
Manage, integrate and maintain multiple Outlook calendars that span multiple company and government IT systems
Provide general support to visitors and customers
Request and coordinate in and out processing for Northrop Gruman C2BMC Personnel at all program locations
Coordinate, schedule, and deconflict meetings, attend various technical meetings to document discussions and track actions
Ensure appropriate meeting preparations are made (coordination of call in number, security coordination, catering requests, meeting materials available/printed as required, etc…) for both internal and external meetings
Order and maintain office supply inventory
Liaise with executive and senior administrative assistants to handle requests and queries from Senior Directors, Vice Presidents, and government customers
Produce and edit correspondence and presentations; assists in the preparation of regularly scheduled reports
Independently coordinate and manage a variety of projects
Schedule meeting agendas internally and externally as assigned; coordinate & reserve offsite locations for large events, arrange catering & decorations, and manage all integration required for events
Builds successful working relationships with a diverse group of internal employees and external customers
Write and distribute email, correspondence memos, letters and forms as required
As necessary, provide Resource Control Board (RCB), onboarding, and offboarding support to National Team leadership
May require occasional business travel to C2BMC sites in Colorado Springs (CO), Huntsville (AL), or other locations for meetings or employee/customer engagements
Other duties as assigned