ADMINISTRATIVE ASSISTANT 3 (OPWDD)

Developmental Disabilities Institute • Smithtown, NY

6d • $21 - $23

About The Position

Make a Real Difference Every Day : Do you want a career where you directly impact lives, experiencing the deep fulfillment that comes from helping others and a strong sense of purpose? About DDI: For nearly 65 years, DDI (Developmental Disabilities Institute) has been a leading agency providing a full spectrum of care for over 1,600 children and adults with autism and other developmental disabilities. We are driven by a dedicated team and a deep belief in the potential of every individual. Our Direct Service Professionals (DSPs) are the heart of our mission, providing compassionate and individualized support. The Role: Under general supervision, the Administrative Assistant 3 performs a variety of administrative, and staff support duties for a specified administrator, program or department, which require a range of skills and a knowledge of organizational policies and procedures. Duties of the Administrative Assistant 3 differ from those of the Administrative Assistant 2 in that they require a greater level of independent judgement and may include responsibilities of greater complexity.

Requirements

• Two (2) years experience in as a secretary or administrative assistant.
• Formal Secretarial or office management training in lieu of experience may be substituted for experience.
• Demonstrable computer skills including fluency on those program applications currently utilized for word processing and/or data input in the assigned hiring division
• Must have a high level of interpersonal skill and consistently display poise and tact
• Requires an attention to detail and ability to find solutions to various administrative problems
• Ability to establish priorities and work with limited direct supervision.
• Analytic abilities.
• Ability to compose, create and edit written material; effectively communicate both orally and in writing.
• Excellent knowledge of secretarial of office procedures
• Excellent organizational and project coordination skills.
• Must be able to sit for up to two (2) hours at a time.
• Must be able to use all office equipment in use in the assigned office.
• Must be able to lift/carry 10 pounds for up to 10 feet; bend, squat on occasion.
• Handle confidential and non-routine information.

Responsibilities

• Oversees and/or performs a range of diverse administrative activities for the program or division, including, word processing and data input which may be confidential in nature; operates personal computer to enter data, draft, edit, revise, and print letters, tables, reports and other materials.
• Greets and directs visitors; accepts, screens and routes telephone calls.
• Trains lower level secretarial, clerical staff.
• Answers general inquiries concerning activities and operations of program or division.
• Performs a range of staff and/or operational support activities.
• Establishes, maintains, processes, and updates files, records and other materials; orders supplies.
• Performs routine analysis and calculations on files, data basis, and recurring reports, such as payroll, time sheets, etc.
• Sorts, screens and distributes incoming mail; drafts responses to inquiries.
• Prepares photocopies, faxes, and operates a variety of office equipment.
• Performs miscellaneous job-related duties as assigned.
• Assists departmental administrator(s) in problem solving, project planning and development and execution of stated goals and objectives.
• Administers office operations or a specialized program function of specific department or program providing administrative support directed towards meeting the goals and objectives of the program or division.
• May perform executive secretarial services under limited direction

Benefits

• Comprehensive Paid Training
• Exceptional Benefits: Including medical, dental, vision, life insurance, FSA, and EAP.
• Retirement Security: 403(b) retirement plan.
• Invest in Your Future: Tuition reimbursement opportunities.
• Career Growth: Opportunities for advancement within DDI.
• And More: Paid time off and other valuable benefits!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees