Grade 3 Administrative Assistant

St Clair County Community Mental Health•Port Huron, MI

About The Position

An employee in this classification is required to perform some or all of the following duties, however these do not include all of the tasks which the employee may be expected to perform: reception duties, greeting customers, answering telephones and transferring calls; maintain filing and case records; use and understand functions of copy machines, telephone system and fax machine, using more advanced functions and troubleshoots as necessary; type 40 wpm, using basic knowledge of Word; compose letters/memos; reimbursement and purchasing functions, using keypad calculator for basic math functions, including debits and credits, purchase orders, petty cash accounts and travel vouchers; gather intake demographics; performance indicator and other reports and data entry; enter and track family friend and trained sitter data; adequate & advance notice processing; take and transcribe meeting and informal committee minutes or notes; prep for Internal Program Reviews; use of OASIS electronic health records, scheduling appointments, organize/prepare for psychiatric evaluations and medication reviews, transcription; mail processing; comply with Alcohol & Drug Testing Policy (06-001-0010) and Background Check Policy (06-001-0015), as well as supervisors/designee directives; maintain confidentiality. St. Clair County Community Mental Health embraces an employment environment that promotes recovery and discovery with an integrated person-centered approach to treatment services that is trauma informed and culturally competent. An employee in this or any position is expected to support this environment.

Requirements

High School Diploma or general education development (GED) certificate
Valid Michigan Driver’s License
Ability to type 40 words per minute
Experience with Microsoft Office applications
At least Six (6) months office experience required
Ability to solve a limited number of routine or similar problems when clear procedures are available
Ability to solve problems from a few specific alternatives
Ability to respond to and follow instructions or a regular established routine
Ability to control own time and efforts and efficiently control resources allocated to the job (e.g., equipment, supplies, budget)
Ability to provide or exchange routine information
Ability to deal with minor conflicts tactfully

Nice To Haves

Six (6) months to one (1) year office experience in a Mental Health agency
Demonstration of Proficiency and Experience Working on an Electronic Health Record System, Microsoft Excel and Access, and Publisher
Lived experience with behavioral health issues

Responsibilities

reception duties, greeting customers, answering telephones and transferring calls
maintain filing and case records
use and understand functions of copy machines, telephone system and fax machine, using more advanced functions and troubleshoots as necessary
type 40 wpm, using basic knowledge of Word
compose letters/memos
reimbursement and purchasing functions, using keypad calculator for basic math functions, including debits and credits, purchase orders, petty cash accounts and travel vouchers
gather intake demographics
performance indicator and other reports and data entry
enter and track family friend and trained sitter data
adequate & advance notice processing
take and transcribe meeting and informal committee minutes or notes
prep for Internal Program Reviews
use of OASIS electronic health records, scheduling appointments, organize/prepare for psychiatric evaluations and medication reviews, transcription
mail processing
comply with Alcohol & Drug Testing Policy (06-001-0010) and Background Check Policy (06-001-0015), as well as supervisors/designee directives
maintain confidentiality