Administrative Assistant 3, College of Urban Affairs [R0149854]

Nevada System of Higher Education

About The Position

This position serves as the central point of contact within the Greenspun College of Urban Affairs Business Operations team for financial and purchasing transactions within the College. The position will work to communicate and collaborate with the Assistant Business Manager for Budget and Finance on various duties such as: Maintain billing for units (mail, phone, Xerox, water, etc.). Process expense reports, supplier invoice requests, Independent Contract Service Agreement (ICSA). Process Journal Vouchers for college. Process student and Faculty reimbursements. Assist with post grant processing. Assist with travel processing for faculty and staff. Scholarship process – create Monetary Transfer Forms and rosters for processing through Student Financial Services and the Foundation. Depositing and tracking of gift funds. Provide account updates and balances as needed. Maintain internal budget tracking system. This position also serves as the backup Assistant Business Manager for Budget and Finance and other dean’s office administrative assistants as needed.

Requirements

Graduation from high school or equivalent education and three years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR one year of experience as an Administrative Assistant II in Nevada State service; OR an equivalent combination of education and experience as described above.

Nice To Haves

Workday Experience

Responsibilities

Maintain billing for units (mail, phone, Xerox, water, etc.).
Process expense reports, supplier invoice requests, Independent Contract Service Agreement (ICSA).
Process Journal Vouchers for college.
Process student and Faculty reimbursements.
Assist with post grant processing.
Assist with travel processing for faculty and staff.
Scholarship process – create Monetary Transfer Forms and rosters for processing through Student Financial Services and the Foundation.
Depositing and tracking of gift funds.
Provide account updates and balances as needed.
Maintain internal budget tracking system.
Serves as the backup Assistant Business Manager for Budget and Finance and other dean’s office administrative assistants as needed.

Benefits

Paid time off, sick leave, and holidays
Excellent health insurance including medical, dental and vision
Comprehensive retirement plans and voluntary benefits programs
No state income tax
Tuition discounts at Nevada System of Higher Education (NSHE) schools
Tuition discounts for spouses, domestic partners, and dependents
Employee recognition and appreciation programs
UNLV athletics ticket discounts
Statewide employee purchase program discounts
RebelCard discounts on and off campus
Wellness programming for all UNLV faculty and staff at no cost
Opportunity for career advancements to leadership roles
Connect with colleagues with shared interests
Personal and professional development opportunities
A comprehensive onboarding program, Rebels: Onboard Support and resources available for veteran applicants — contact [email protected] or visit our Veterans Webpage.