DSHS Maple Lane Administrative Assistant 3

State of Washington•Thurston County - Grand Mound, WA

12h•Onsite

About The Position

The Administrative Assistant 3 provides administrative and operational support to the NGRI Program Director at the Maple Lane Campus in Centralia, Washington. The campus is an inpatient psychiatric Behavioral Health Treatment Center that operates 24 hours a day, seven days a week, providing long-term inpatient treatment to civilly committed residents with serious mental illnesses and residents found Not Guilty by Reason of Insanity (NGRI). This opportunity is open to DSHS employees. The role supports the Program Director through scheduling, recruitment support, program systems management, project coordination, and confidential administrative work. The successful candidate will manage competing priorities, communicate professionally with internal and external stakeholders, and prepare official materials while maintaining confidentiality and meeting DSHS standards. On-site work at this location at least three days per week may qualify for an additional 5% premium pay in addition to the advertised salary.

Requirements

High school diploma or equivalent.
Three years of progressively responsible experience in an office/clerical, secretarial, bookkeeping, accounting, or general administrative work setting; formal education may substitute year for year of work experience.
Ability to learn and manage a variety of administrative responsibilities.
Professional communication skills with internal and external stakeholders.
Ability to manage competing priorities, schedule meetings, track assignments and deadlines, problem-solve, and prepare official documents.
Ability to maintain confidentiality and ensure communications reflect DSHS standards and expectations.
Employees driving on state business must have a valid driver's license.
Employees driving a privately owned vehicle on state business must have liability insurance for that vehicle.

Responsibilities

Provide high-level administrative and project support to the NGRI Program Director.
Prepare correspondence, reports, presentations, spreadsheets, proposals, and other official documents.
Manage calendars, appointments, meetings, and related logistics, and ensure the Program Director has necessary information and materials.
Track assignments, projects, deadlines, and deliverables to ensure timely completion and follow-through.
Coordinate administrative projects, establish priorities, manage workflows, and communicate assignments across BHTC staff.
Monitor project progress, identify potential issues or delays, and provide status updates to the Program Director.
Collaborate with staff and stakeholders to support effective office operations and advance BHTC program objectives.
Maintain professional relationships and communicate effectively with counties, private organizations, criminal justice agencies, courts, and program participants.
Support recruitment activities, manage program systems, and coordinate confidential administrative matters.