Administrative Assistant 3

Northrop Grumman•Warner Robins, GA

7d•$48,400 - $80,600

About The Position

The Administrative Assistant 3 provides high-level administrative support to the OU Director and leadership team. This role manages calendars, meetings, travel, expenses, and documentation, and serves as a key coordination point to ensure leadership operates efficiently and effectively. Strong proficiency in SharePoint, Microsoft Office, and Concur is required.

Requirements

High school diploma or equivalent.
4+ years of related administrative experience, or an equivalent combination of a Bachelors Degree in Business or related discipline and 0-1+ years related experience.
Demonstrated proficiency with: SharePoint (creating/maintaining sites, document libraries, lists, permissions basics).
Demonstrated proficiency with: Microsoft Office (Outlook, Word, Excel, PowerPoint).
Demonstrated proficiency with: Concur (travel and expense processing).
Experience supporting managers or senior leaders in a fast-paced environment.
Strong organizational skills with the ability to prioritize, multi-task, and meet deadlines.
Excellent written and verbal communication skills.
Strong attention to detail and accuracy.
Ability to handle sensitive and confidential information with discretion.
Professional, reliable, and customer-service oriented.
Flexible and adaptable to changing priorities and requirements.
Proactive problem-solver with a continuous improvement mindset.

Nice To Haves

4+ Years related Experience
Experience supporting a director-level leader and/or a leadership team.
Experience within a technical, engineering, or program-driven organization.
Demonstrated ability to work independently, anticipate needs, and exercise sound judgment.
Strong interpersonal skills and ability to work effectively across functions and levels.

Responsibilities

Provide direct administrative support to the OU Director and leadership team, maintaining a high level of professionalism and discretion.
Manage complex calendars; schedule meetings; coordinate conference rooms; and arrange virtual/hybrid meeting logistics (Teams, conference calls, etc.).
Coordinate travel arrangements and prepare itineraries; create, submit, and track expense reports using Concur in accordance with company guidelines.
Prepare, edit, and proofread correspondence, reports, presentations, and meeting materials using Microsoft Office (Word, Excel, PowerPoint, Outlook).
Create, organize, and maintain team sites, document libraries, and lists in SharePoint to support information sharing and version control.
Maintain electronic and physical files, records, and distribution lists; ensure information is accurate, organized, and up to date.
Organize staff meetings, leadership reviews, and special events (agendas, materials, minutes, action item tracking, and follow-up).
Track action items and deliverables for leadership; assist in monitoring deadlines, priorities, and status.
Serve as a point of contact for internal and external stakeholders on behalf of the OU Director and leadership team.
Support onboarding of new team members (workspace coordination, distribution lists, basic system access requests, orientation materials).
Perform simple data entry, tracking, and reporting in Excel and SharePoint; generate basic summaries or status reports as needed.
Identify opportunities to streamline administrative processes and recommend/implement improvements.
Perform other related administrative duties as assigned.