Administrative Assistant 2

Augusta University•Augusta, GA

44d•$18 - $22

About The Position

This position accomplishes budget actions, purchase actions and personnel actions regarding the operation of the division, with the approval of the Business Manager. Performs, coordinates and manages technical and office administrative duties in support of the division; processes paperwork files, coordinates vehicle preventative maintenance assignments, makes travel arrangements, prepares/submits purchasing and travel paperwork, prepares reports, processes weekly supply inventory. Processes payroll for the division.. Serves as back up for campus contractor ID Badging and Key Control. Responsible for internal and external client invoicing, cost tracking and file maintenance.

Requirements

Associate's degree from an accredited college or university in a related field and four years of progressively responsible experience in administrative support positions
OR
High School diploma, GED, or equivalent from a recognized state or federal accrediting organization and seven years progressively responsible experience in administrative support positions
Excellent interpersonal, written and verbal communication skills
Proficient in Microsoft Office and other computer software/databases
Ability to maintain confidentiality, work independently and exercise discretion
Detail-oriented with strong customer service, time management, supervision and organizational skills

Nice To Haves

Bachelor's degree from an accredited college or university and previous administrative experience in an office or academic setting.

Responsibilities

Implement administrative procedures; assist in designing forms and reports, establish record maintenance systems, audit records for accuracy, completeness and effectiveness, review the work of others to ensure compliance with procedures.
Provide administrative support to Public Safety and Police, including being timekeeper for OneUSG payroll system, entering and recording purchase order information into PeopleSoft financials, and processing/maintaining travel paperwork for department employees. Assist with making travel arrangements as needed.
Administrative support Assistant VP/Chief of Police as needed.
Process applications, forms and other documents, review information for accuracy and completeness, obtain additional information by personal or telephone inquiry or by correspondence, check policy or other references to verify, add or code information.
Answer phones and transfer to appropriate personnel. Compose correspondence, contracts or other documents.
Provide information concerning assigned projects or programs, assist in the development of brochures and other written materials; respond to telephone and written inquiries.
Prepare routine and special reports; obtain and compile information; perform calculations, develop narrative information or graphic displays.
Arrange for and schedule appointments, meetings and special functions. Make travel arrangements and process travel paperwork for division staff as necessary.
Perform a variety of duties involving budget, personnel, procurement and other administrative functions in support of assigned project or program. Up to and including monthly monitoring of budget reports, special events billing, cost transfers and payroll reconciliations.
Perform all other related duties/tasks as assigned.

Benefits

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program.

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