Administrative Assistant 2 - Orthopaedics

The Ohio State University • Columbus, OH

10d • Onsite

About The Position

Supports the Division of Education in the Department of Orthopaedics; provides support and assistance to divisional residency and fellowship training and medical student education program leaders; assists with coordinating education programs; prepares educational and training materials; assists with resident and fellow application and interview processes; assists with planning and preparing for resident orientation; assists with preparing for residency program accreditation site visits; assists with credentialing of visiting residents and with credentialing of residents to affiliated sites; schedules evaluations to be completed in online system; prepares call schedules; assists with onboarding of residents and visiting residents; Supports program manager in execution of education special events, including catering orders; assists program manager with continuing medical education program; monitors maintenance of ACLS certification and licensure documentation and monitors expiration dates for trainees; monitors completion of required online training for trainees; responds to inquiries and provides information on training history; maintains electronic files for current and past trainees; serves as backup point of contact for residents and medical students; greets guests to the administrative offices; provides general assistance to occupants of administrative offices; initiates procurement of resident supplies, office supplies and maintains appropriate inventory; procures building access for trainees, faculty, visitors, and staff; processes travel requests and reimbursements for trainees, faculty, and other department personnel; processes payment and reimbursement requests for trainees.

Requirements

• High School diploma or GED
• 1 year of relevant experience required

Nice To Haves

• Certification or vocational training may be preferred
• 2-4 years of relevant experience preferred

Responsibilities

• Supports the Division of Education in the Department of Orthopaedics
• Provides support and assistance to divisional residency and fellowship training and medical student education program leaders
• Assists with coordinating education programs
• Prepares educational and training materials
• Assists with resident and fellow application and interview processes
• Assists with planning and preparing for resident orientation
• Assists with preparing for residency program accreditation site visits
• Assists with credentialing of visiting residents and with credentialing of residents to affiliated sites
• Schedules evaluations to be completed in online system
• Prepares call schedules
• Assists with onboarding of residents and visiting residents
• Supports program manager in execution of education special events, including catering orders
• Assists program manager with continuing medical education program
• Monitors maintenance of ACLS certification and licensure documentation and monitors expiration dates for trainees
• Monitors completion of required online training for trainees
• Responds to inquiries and provides information on training history
• Maintains electronic files for current and past trainees
• Serves as backup point of contact for residents and medical students
• Greets guests to the administrative offices
• Provides general assistance to occupants of administrative offices
• Initiates procurement of resident supplies, office supplies and maintains appropriate inventory
• Procures building access for trainees, faculty, visitors, and staff
• Processes travel requests and reimbursements for trainees, faculty, and other department personnel
• Processes payment and reimbursement requests for trainees

Benefits

• Medical, dental and vision coverage, with Ohio State paying a significant portion of the cost.
• Paid time off, including sick and vacation time and 11 holidays.
• State retirement plan or an alternative retirement plan, both with generous employer contributions.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED