Administrative Assistant 2, Nutrition & Dietetics (1305)

Idaho State University

8d•Onsite

About The Position

This is a half-time (0.5 FTE) position responsible for performing complex secretarial, office administration, and public relations assignments. The role involves coordinating administrative activities, requiring frequent contact with executives, the public, other agencies, and government officials, utilizing effective public relations and liaison skills. Incumbents may attend meetings to relay and collect information, function with considerable independence, and exercise discretion in applying policies and procedures. The work requires extensive knowledge of department programs and objectives, and incumbents are responsible for research, compilation, and organization of materials for administrators' use in problem resolution. They may also be responsible for ensuring other staff assignments are completed and timelines are met, and may supervise staff. These positions independently research, analyze, and compile information to prepare reports, handle complaints, or resolve problems; compose correspondence for the supervisor on their own initiative or from general instructions; and format/type a variety of executive, sensitive, confidential, official, and/or legal letters and documents.

Requirements

Good knowledge of office support functions including word processing, filing, composing a variety of business documents, and reception.
Good knowledge of researching, compiling, and summarizing data for reports.
Experience interpreting, applying, and explaining complex information such as regulations, policies, or services.
Experience independently solving problems/performing liaison activities in a work setting.
Experience coordinating activities requiring complex arrangements.

Nice To Haves

Some knowledge of financial record keeping.
Some knowledge of supervisory practices.
Good knowledge of legal terminology.
Good knowledge of investigative procedures.
Experience in Public Relations.
Experience using dictation/transcription equipment & taking minutes.

Responsibilities

Perform complex secretarial, office administration, and public relations assignments.
Coordinate administrative activities requiring frequent contact with executives, the public, other agencies, and government officials.
Utilize effective public relations and liaison skills.
Attend meetings for the administrator to relay and collect information.
Function with considerable independence and exercise discretion in applying policies and procedures.
Research, compile, and organize materials for administrators' use in problem resolution.
Ensure that assignments given to other staff by the administrator are completed and timelines are met.
Supervise staff (may be a responsibility in some positions).
Independently research, analyze, and compile information to prepare reports, handle complaints, or resolve problems.
Compose correspondence for supervisor on own initiative or from general instructions.
Format/type a variety of executive, sensitive, confidential, official, and/or legal letters and documents.