Administrative Assistant 2 - Executive Assistant
About The Position
The Executive Assistant provides high-level, confidential administrative, clerical, and project management support to the Pastor and senior leadership of Parish Family 45. This position serves as a key liaison among clergy (Pastor, Parochial Vicars and Deacons), parishioners, and staff ensuring effective coordination of communications, processes, and pastoral initiatives across the three parishes. The person in this role demonstrates Catholic, moral, compassionate, and professional behavior in all aspects of daily operations. The Executive Assistant maintains complete confidentiality, exhibits sound judgment and discretion, and exemplifies the mission and values of the Catholic Church through professionalism, hospitality, and integrity. This position requires a self-motivated individual with superior organization, prioritization, and communication skills, someone who thrives in a faith-based, collaborative, and dynamic environment. The Executive Assistant must work closely with clergy, ministry leaders, and consultative bodies, and will often coordinate sensitive information requiring a high degree of loyalty and trust. This is a full-time (40 hours/week), non-exempt position based at the Parish Family 45 central office, with occasional evening and weekend responsibilities.
Requirements
- Practicing Roman Catholic in good standing, demonstrating integrity and alignment with Church teaching.
- Minimum of five (5) years of executive or senior administrative experience, preferably in a Catholic parish, educational, or nonprofit setting.
- Strong organizational, analytical, and project management skills.
- Excellent written, oral, and interpersonal communication abilities.
- High proficiency with Microsoft Office 365, and digital record systems. Familiarity with ParishStaq a plus.
- Proven ability to manage confidential information with discretion and professionalism.
- Skilled at multitasking, prioritization, and meeting deadlines in a fast-paced environment.
- Ability to work collaboratively with clergy, staff, and volunteers across multiple sites.
- Must successfully complete Archdiocesan Safe Environment training and background checks.
- Ability to perform high-stress multitasking and meet deadlines.
- Ability to sit or stand for extended periods and use a computer keyboard frequently.
- Ability to lift up to 10+ pounds occasionally.
Nice To Haves
- Bi-literate (English/Spanish) highly preferred.
Responsibilities
- Executive & Administrative Leadership
- Consultative Body Support
- Pastoral, Liturgical & Ministry Coordination
- Project Management & Event Coordination
- Communication & Public Relations
- Information Management & Reporting
- Professional & Spiritual Conduct
- Administrative & Operational Support
Benefits
- Eligible positions receive a comprehensive package of benefits including medical, dental, vision, life, accidental death and disability, long term disability, pension, 403(b), HSA, FSA, and generous sick leave, vacation and holidays.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
