Administrative Assistant 2, Auxiliary Services (8033)

Idaho State University

3d•Onsite

About The Position

The Administrative Assistant 2 for the Auxiliary Services Department provides comprehensive administrative and programmatic support. This position plays a critical role in supporting students and department operations for multiple units including: Event Services, Student Union, Recreation & Wellness, and provide support to the AVP for Auxiliary Services and Campus Operations. The successful candidate will manage complex administrative tasks related to personnel processes, communications, purchasing, financial processes, and scheduling. This position is not eligible for new visa sponsorship at this time. Candidates who already hold valid U.S. work authorization may be considered.

Requirements

Good knowledge of office support functions including word processing, filing, composing a variety of business documents and reception.
Good knowledge of researching, compiling, and summarizing data for reports.
Experience interpreting, applying and explaining complex information such as regulations, policies or services.
Experience independently solving problems/performing liaison activities in a work setting.
Experience coordinating activities requiring complex arrangements.

Nice To Haves

Some knowledge of financial record keeping.
Some knowledge of supervisory practices.
Good knowledge of legal terminology.
Good knowledge of investigative procedures.
Experience in Public Relations.
Experience using dictation/transcription equipment & taking minutes.

Responsibilities

Assist the AVP for Auxiliary Services with preparing reports, presentations, and department communication.
Serve as the primary office contact.
Manage day-to-day office operations and implement ISU policies and procedures.
Handle inquiries (phone, email, in-person) and maintain timely, professional communication with faculty, students, and external stakeholders.
Maintain department website and communication materials, ensuring alignment with university branding standards.
Coordinate purchases, travel arrangements, budget reconciliation, billing, and hiring documentation.
Prepare deposits and financial tracking.