Administrative Assistant 1 PCN 058738

State of Alaska•Anchorage, AK

41d•Onsite

About The Position

The main purpose of the Administrative Assistant position is to function as administrative support to the Office of Education Advocacy (OEA) and the Commissioner`s Office. This position will be a central point of contact where parents, students, community members, education staff, and elected officials can direct inquiries, ensuring consistency and reliability in the information provided. In addition, this position will assist with travel coordination for the Executive Team as well as serving as a backup to the travel coordinator and Executive Secretary. DEED is committed to providing information, resources, and leadership to schools, districts, parents, and the public in order to support an excellent education for every student every day. Staff at DEED are engaged in meaningful professional work in support of Alaska's most valuable resource - its children. DEED values collaboration and relationship building, creativity and innovation, and mission-driven work guided by the Alaska's Education Challenge. The collaborative environment provides opportunities to work closely and cross-train with a variety of staff within the division and the department creating a career path for the incumbent. The position is located in Anchorage; the office offers a relaxed setting with open offices and quiet workspaces to meet a variety of work needs. The office is within walking distance of multiple restaurants and coffee shops and ample covered parking is available.

Requirements

Frequent Interaction With Others: applies a strong 'people orientation' rather than a task orientation to comfortably deal with multiple interruptions on a continual basis, always maintaining a friendly interface with others.
Self Management: effectively prioritizes and completes tasks in order to deliver desired outcomes within allotted time frames.
Teamwork: Encourages and facilitates cooperation, pride, trust, and group identity; fosters commitment and team spirit; works with others to achieve goals.
Organized Workplace: successfully organizes activities, tasks, and projects that require accuracy, planning, and record keeping.
Oral Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral presentations; listens to others, attends to nonverbal cues, and responds appropriately.
Six months of advanced clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.
OR
Six months of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)

Nice To Haves

Notary Public desired but not required.
Valid Driver's license desired but not required.

Responsibilities

Function as administrative support to the Office of Education Advocacy (OEA) and the Commissioner`s Office.
Be a central point of contact where parents, students, community members, education staff, and elected officials can direct inquiries, ensuring consistency and reliability in the information provided.
Assist with travel coordination for the Executive Team as well as serving as a backup to the travel coordinator and Executive Secretary.

Benefits

As a State of Alaska employee, you will have access to generous medical, dental, and vision benefits, personal leave accrual that increases with service, 12 paid holidays annually, and retirement benefits
Health insurance, which includes employer contributions toward medical/vision/dental
Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)
Group-based insurance premiums for
Term life (employee, spouse or qualified same sex partner, and dependents)
Long-term and short-term disability
Accidental Death and Dismemberment
Long-term care (self and eligible family members)
Supplemental Survivor Benefits
Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses
Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS)
Matching employer contribution into a defined contribution program (new employees)
Employer contribution into a defined benefit or defined contribution program (current employees)
Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security
Option to enroll in the Alaska Deferred Compensation Program
Personal leave with an accrual rate increase based on time served
Twelve (12) paid holidays a year