ADMINISTRATIVE ASSISTANT 1/2/3/4

State of Louisiana•Baton Rouge, LA

74d

About The Position

Under general supervision, the Administrative Assistant 1/2/3/4 provides journeyman clerical and administrative support to the Workers' Compensation Judge. Exercises much discretion and independent judgment. Coordinates the activity of other clerical personnel when scheduling cases for hearing or trial on the court's docket. The Office of Workers' Compensation Administration (OWCA) in Louisiana oversees the enforcement and administration of workers' compensation laws, aiming to support early return-to-work efforts and improve workplace safety. We do not process individual workers' compensation claims or issue benefit payments. For more information, please visit this website link: Louisiana Works - Workers' Compensation

Requirements

Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
Displaying Expertise: The ability to exhibit specialized skills or knowledge gained from experience or training.
No experience or training is required.

Responsibilities

Conducts scheduling, pre-trial, and telephone status conferences.
Exercises independent judgment and initiative to determine whether the workers' compensation case is ready for trial or if additional conferences are needed, or may determine that some other form of appropriate action is needed.
Coordinates all activities associated with the judge's docket, including but not necessarily limited to scheduling of trials, hearings, and conferences.
Types decisions, judgments, notices of judgments, certified mail and envelopes, hearings reports, and reports of agreements utilizing a personal computer. Proofreads and corrects to finished form.
Keys in information needed to update automated hearings system files as action is taken or the process required.
Communicates via telephone, in person, and in writing all information relating to the hearings docket. Explains legal and office requirements to parties requesting information regarding the hearings docket.
Relieves the Judge of minor administrative and legal matters and independently responds to matters that do not require the Judge's immediate attention
May sign the judge's name to routine correspondence and forms.
Assembles files to be called for trials. Prepares daily and weekly hearings agenda. Schedules court reporter and other hearings contract personnel as required.
May keep leave records, act as a receptionist, and perform other clerical duties as needed.
Other duties as assigned