Administrative Assistance, Neuroscience Clinical Development

AbbVie•North Chicago, IL

4d•$24 - $43

About The Position

Responsible for all administrative functions of the department: calendar management including coordinating with different functions, scheduling travel, managing correspondence and email, processing expense reports, meeting/event planning, creating or modifying business documents, answering phones, assisting with onboarding of new employees, acting as a liaison for remote access issues.

Requirements

High School diploma or equivalent.
1+ years previous admin experience or equivalent.
Basic to intermediate knowledge of Microsoft Office Suite, Delta View, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook and understanding of business processes and requirements.

Nice To Haves

Some college preferred.

Responsibilities

Provides general administrative support. May provide back up support to higher-level management as needed.
Responsible for compliance with applicable Corporate and Divisional Policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
Interacts with high-level executives and handles confidential or business-sensitive information.
May include some support for tracking budget expenditures.
Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
Orders business cards and stationery.
Uses and understands Microsoft Office Suite, Delta View and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
Coordinates new employee office set-ups and onboarding.
May train/coordinate work for new administrative assistants.
Operates with general instruction and some supervision.