Administrative and Events Coordinator

Cornell University•Ithaca, NY

9d•Onsite

About The Position

This position coordinates an average of 85 workshops and 5-7 major conferences and events during the academic year. The workshop series is shared with other components of the Economics Super-Department (School of Industrial & Labor Relations and Brooks School of Public Policy) and is a key component of the graduate program curriculum. This position is responsible for extensive coordination with faculty and other departments to organize, facilitate and implement the workshop series, seminars, conferences, faculty/student review sessions, and other department events and meetings. In addition to the workshop series, there is an average of 5-7 seminars and conferences/year that this position is responsible for coordinating with other departments and schools, to include arranging transportation logistics, travel schedules, itinerary's, appointment contacts, etc. This role also supports the department's daily administrative operations by managing visitors to the office, key and supply inventories, incoming and outgoing mail, assisting faculty with classroom reservations and exam copying, scanning, and other departmental support needs. The Economics Super-Department includes more than 60 faculty, visiting scholars, and postdoctoral researchers, along with 375 undergraduate majors and 100 Ph.D. students, serving more than 5,000 students annually. The department spans three colleges: the College of Arts & Sciences, the School of Industrial and Labor Relations, and the Jeb E. Brooks School of Public Policy. While it reports administratively to all three colleges, faculty, staff, students, and funding are distributed across each entity.

Requirements

High School Diploma and 2 to 4 years of relevant experience, or an equivalent combination of education and experience.
Proficiency with Microsoft Word and Excel, with the ability to quickly learn new software and systems.
Excellent interpersonal, organizational, and customer service skills.
Strong written and verbal communication skills, with the ability to work effectively and collaboratively with others.
Ability to maintain a high level of confidentiality, exercise sound judgment, and effectively prioritize competing responsibilities.
Self-motivated with the ability to take initiative and complete detailed, complex tasks with minimal supervision.
Experience modeling values that support inclusion, belonging, and wellbeing.
Ability to cultivate and develop inclusive working relationships with students, faculty, staff, and community members.

Nice To Haves

Bachelor's degree strongly desired.
Experience working in an office setting.
Knowledge of Cornell systems.
Experience with Cornell's Concur travel and reimbursement system.
Knowledge of Cornell Procurement and Travel & Meal Business Cards.
Knowledge of the eShop procurement system.

Responsibilities

Coordinate and support department workshops, seminars, conferences, faculty/student review sessions, meetings, and special events, managing logistics from planning through execution.
Schedule appointments, meetings, event spaces, and travel arrangements using electronic calendars while coordinating itineraries and transportation logistics.
Manage event registration, accommodations, catering, marketing materials, presentation materials, and on-site logistics for department programs and events.
Serve as the primary point of contact for invited speakers by coordinating visit logistics, travel, lodging, schedules, and reimbursements.
Prepare and distribute event communications, including invitations, posters, flyers, and announcements through departmental and university communication channels.
Coordinate meeting schedules between faculty, graduate students, and invited speakers, and manage departmental offices and meeting spaces for visitors and events.
Process reimbursement documentation and maintain accurate records of event communications, expenses, and supporting documentation.
Provide front-line administrative support by responding to telephone, email, and in-person inquiries and serving as a resource on departmental policies and procedures.
Maintain department inventories, including office equipment, keys, supplies, mailboxes, and toner, while coordinating equipment repairs and supply ordering.
Process incoming and outgoing mail and coordinate express shipping services.
Support faculty with exam preparation, room reservations, copying, scanning, and Student Disability Services testing accommodations.
Assist with departmental events, including Visit Day, Commencement, and other special activities.
Coordinate the collection, distribution, and posting of faculty and teaching assistant office hours each academic term.
Participate in special projects and perform additional position-related responsibilities as assigned.

Benefits

Comprehensive health care options
Generous retirement contributions
Access to wellness programs
Employee discounts with local and national retail brands
Health and personal leave
Three weeks of vacation
13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1.
Two additional floating holidays
Tuition-free Extramural Study and Employee Degree Program
Tuition aid for external education
Cornell Children's Tuition Assistance Program