Administrative and Estimating Coordinator

E.S. FOX LIMITED • Thorold, ON

1d • Hybrid

About The Position

For more than 90 years, E.S. Fox Limited (ESFL) has set the standard for safety and quality in the construction and fabrication industry. We have been unique in the industry as the ones who have helped build Canada’s infrastructure. We possess the insight and expertise to stand behind everything we do. Our Strength is People. With a strong commitment to health, safety, and the protection of the environment, ESFL has earned a reputation as a people-first, environmentally conscious and socially responsible provider. Our goal is to foster, cultivate, and preserve a culture of diversity, equity, and inclusion so that all employees feel valued and respected. Our employees are our greatest asset. We strive to create an atmosphere that inspires free thinking, expression, and the promoting of individual differences, valuing the diverse contribution of skills, abilities, and experience. We offer you a rewarding career opportunity working within the thriving construction industry. We provide comprehensive benefits. Our office in Niagara Falls, ON, is looking for a Administrative and Estimating Coordinator to join our team. Reporting to the Area Manager, the Administrative and Estimating Coordinator is responsible for assisting Project Managers, Estimators, Construction Manager, Division Manager, and the Area Manager with all aspects of construction from sales, estimating and tendering to managing the day-to-day activities of all aspects of construction. The position is responsible for initiating and coordinating the clerical, secretarial, and administrative functions for the Structural Steel and Bridge Division.

Requirements

• Completion of a College Diploma in Business Administration or a related field.
• Demonstrated working ability in MS Word, Excel, Visio, PowerPoint, and Outlook.
• 5 years of administrative/clerical experience.
• Strong working ability in MS Word, Excel, PowerPoint, and Outlook.
• Exceptional interpersonal skills.
• Strong oral and written communication skills.
• Clean driving record and valid driver's license.

Nice To Haves

• Previous administrative experience in a construction environment dealing with multiple trades is considered an asset.

Responsibilities

• Coordinates the collection and preparation of project-related records and reports.
• Arranges, participates in, and organizes, as directed, conferences and meetings.
• Administers operating practices such as record keeping systems, forms, and timesheet administration.
• Provides information to and receives information from customers, suppliers, project managers, etc.
• Performs duties with a high degree of accuracy, responsiveness and thoroughness.
• Regularly monitors government and private websites to review potential tendering opportunities.
• Communicates effectively with Owners, General Contractors, Fabricators, and Engineers for updates on future projects.
• Prepares prequalifications for potential new opportunities, as required.
• Responsible for organizing bid packages and communicating with General Contractors, Subcontractors, and Estimators to ensure all bids are properly submitted.
• Coordinates tender proposal requirements, including the review of terms and conditions, bonding and insurance requirements, tender breakdown requirements, and preliminary schedules.
• Prepares detailed RFQ's for applicable trades and Subcontractors to support the preparation of quotations.
• Provides and maintains the required project-related documentation for sites with current revision levels.
• Makes periodic visits to project job sites for pick up of documents, couriers, and small deliveries.

Benefits

• An attractive health and dental benefits package for you and your family (dependents)
• Health Care Spending Account and Healthy Living Wellness Account options
• Employee Assistance Program
• Group RSP with employer contribution
• Competitive compensation
• Support of professional growth

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree