Temporary Administrative Analyst

Los Angeles County Metropolitan Transportation Authority•Los Angeles, CA

5d•Onsite

About The Position

Metro’s mission is to provide a world-class transportation system that enhances the quality of life for all who live, work, and play within LA County. THIS POSITION IS TEMPORARY AND PART TIME (UP TO 40 HOURS) WITH LIMITED BENEFITS. The Office of the Chief Operations Officer is looking for a candidate who is detail-oriented and experienced administrative professional to support senior leadership in a complex and fast-paced environment. This role involves preparing and managing complex travel authorizations and expense reports, maintaining dynamic executive schedules, and supporting the administration of a large, diverse organization. The ideal candidate will be highly organized, and adaptable. Provides journey-level administrative, technical, analytical, and/or budgetary support for an assigned department.

Requirements

A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position.
Additional experience, as outlined below, may be substituted for required education on a year-for-year basis.
Bachelor's Degree in Business, Public Administration, or a related field
One year of relevant experience performing basic or entry-level budgeting and/or administrative work
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions
Knowledge of Theories, principles, and practices of budget, accounting, financial, and administrative and technical analysis
Knowledge of Research and report preparation methods
Knowledge of Mathematics and business statistics
Knowledge of Applicable business software applications
Skill in Performing statistical and financial analyses
Skill in Analyzing situations, identifying problems, and developing and recommending solutions
Skill in Exercising sound judgment and critical thinking in making decisions
Skill in Communicating effectively orally and in writing
Skill in Preparing comprehensive reports and correspondence
Skill in Interacting professionally with various levels of Metro employees and outside representatives
Ability to Research, compile, and analyze data
Ability to Handle highly confidential information
Ability to Meet tight time constraints and deadlines
Ability to Think and act independently
Ability to Follow oral and written instructions
Ability to Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor/management agreements
Ability to Read, write, speak, and understand English

Nice To Haves

Experience supporting high-level executives (include titles of executive(s) supported) on coordinating complex and dynamic Executive meetings and schedules, special projects, including research, cross-functional coordination, preparation of executive materials, tracking deliverables, and ensuring timely execution of organizational priorities
Experience preparing Travel Authorizations, Expense Reports and handling high-volume travel arrangements
Experience managing day-to-day administrative support within a large, complex, and diverse organization
Experience demonstrating the ability to manage highly confidential and sensitive information with discretion, sound judgment, and strict adherence to privacy and organizational protocols

Responsibilities

Provides administrative support for a department or division in one or more of the following areas as assigned, which may include budget preparation and administration, contract monitoring, and personnel administration
Conducts research and prepares reports requiring compilation and analysis of data
Conducts forecasting analyses and studies
Develops program management, data tracking, and other software applications on personal computers
Develops and implements records maintenance and analysis systems
Monitors projects and programs
Confers with internal and external stakeholders regarding various matters as assigned
Represents the department at meetings, committees, and conferences
Performs and formulates financial, administrative, policy, and organizational analyses and recommendations
Advises management and staff regarding performance and funding matters
Monitors assigned departmental operating and capital budgets
Prepares recommendations for proposed expenditures of capital funds
Researches and recommends appropriate action regarding performance and budget variances
Reviews grant requests
Monitors grant expenditures