Administrative Analyst (Admin & Advanced Planning)

City of Sacramento•Sacramento, CA

8d•Onsite

About The Position

This Administrative Analyst position is responsible for coordinating and supporting a broad range of administrative and fiscal functions for the Division. The role provides administrative and fiscal support to five business lines—Concrete, Pavement, Streetscapes, Urban Forestry, and Administration. Additionally, this position contributes to the Division’s commitment to public safety and the reduction of risk exposure through effective administrative practices and internal controls. This journey-level classification is populated with multiple incumbents. Incumbents may be assigned to perform either the entire range of support functions and administrative and technical duties for a division or department or a broad range of functional program management duties for programs with department or Citywide impact. Responsibilities require a complete knowledge of departmental policies, programmatic, or project operating policies and procedures. The Administrative Analyst may specialize in one program area or may have broader responsibility for multiple internal service functions. Incumbents may independently perform moderately complex professional or program management work and make independent decisions on routine activities; or may perform complex professional or program management work under closer direction and exercise less independent judgment and discretion. The Administrative Analyst is distinguished from the next higher-level class of Administrative Officer in that the latter is responsible for the administration and management of programs and projects or all centralized administrative services for a department or major division with high visibility and substantial Citywide impact.

Requirements

Principles and practices of personnel administration.
Principles and practices of organization and public administration.
Principles and practices of program management, analysis, and coordination.
Principles and practices of program performance measurement, systems analysis, and statistical measurement.
Research techniques, methods, and procedures, and basic methods of statistical analysis.
Principles, methods, and practices of municipal finance, budgeting, and accounting.
Principles, methods, and practices of procurement, contracting, and grant writing.
Methods of reporting information.
Applicable Federal, State, and local laws and regulations.
Providing customer service, including dealing with people in sensitive situations and problem resolution.
Making presentations and conducting meetings.
Use of computers, computer applications, and software.
Interpret and apply rules, regulations, laws, ordinances, and policies.
Communicate effectively, both orally and in writing.
Administer assigned program responsibilities.
Collect and analyze data and make sound recommendations.
Review organizational and administrative problems; recommend and implement appropriate courses of action.
Establish and maintain effective working relationships with employees, the general public, and others contacted in the course of work.
Review and analyze organizational and administrative problems; recommend and implement effective courses of action.
Interpret laws, rules, regulations, policies, and procedures and make appropriate decisions.
Meet multiple deadlines.
Two years of full-time paid or other equivalent experience performing as a para-professional as it relates to report writing, research, analysis, or technical support in the areas of administration, program management or system operations.
A Bachelor's Degree from an accredited college or university with major coursework in public or business administration, economics, accounting, personnel, or a closely related field.
An additional four years of full-time paid or other equivalent experience performing as a para-professional as it relates to report writing, research, analysis, or technical support in the areas of administration, program management, or system operations may substitute for the required education.

Nice To Haves

Auditing principles.
Basic methods of statistical analysis.
Procurement, contracting, or grant writing.

Responsibilities

Performs professional analytical and technical work in the formulation and administration of department or division budgets, development, and management of grants and contracts, management of department level procurement, or coordination of personnel functions.
Performs research and analysis in the development of program or project activities, including program compliance and eligibility, regulatory issues, and funding requirements.
Compiles and analyzes data and makes recommendations on the formulation of policy, procedures, staffing, and organizational changes; conducts surveys and performs research and statistical analysis on administrative, fiscal, personnel, or operational problems.
Compiles materials and assists in the preparation of program-related grants, budgets, reports, manuals, and publications; coordinates procurement activities and related support functions for a program or project.
Analyzes information for preparation of grants, contracts, and agreements; assists in negotiating terms; implements, monitors, and prepares reports on conduct and performance; prepares statistical data and graphs.
Performs research and prepares studies as required; conducts surveys, compiles and analyzes data and formulates program policies and procedures; monitors and evaluates program effectiveness and outcomes; prepares periodic or specialized reports of program activities.
Participates and assists in the design, implementation, and installation of new and revised programs, systems, procedures, methods of operation, and forms.
Coordinates and monitors the administrative functions of an assigned department; compiles materials and assists in the preparation of budgets, reports, manuals, and publications.
Coordinates departmental activities and programs with other City departments and divisions, and with outside agencies; represents the assigned department in committee meetings; oversees contract service providers.
Responds to complaints and requests for information; interprets and applies policies and procedures; adjudicates complaints.
Makes complex program or project eligibility determinations; conducts focus groups; meets with community or business groups.
Prepares oral reports; makes oral presentations to a variety of City and departmental committees.
May train staff as assigned.
Provides exceptional customer service to those contacted in the course of work.