Senior - Water Treatment Plant

City of West Sacramento•West Sacramento, CA

1d•Hybrid

About The Position

The City of West Sacramento is seeking a detail-oriented and highly organized Administrative Analyst I/II/Senior to support the daily operations of the Water Treatment Plant. This position serves as the primary administrative and resource for plant operations, helping ensure compliance with federal, state, and local drinking water requirements while maintaining accurate operational, financial, and regulatory records. Under general direction, the Administrative Analyst I/II/Senior performs a wide range of administrative, analytical, and compliance-related duties in support of Water Treatment Plant operations. Responsibilities include coordinating and maintaining regulatory reporting systems; tracking water quality data, sampling schedules, and laboratory results; preparing compliance reports for agencies such as the EPA, State Water Resources Control Board, Regional Water Authority, and other regulatory bodies; and maintaining records required for audits, inspections, and water quality assurance programs. This position also provides critical administrative support to plant supervisors and staff by managing correspondence, coordinating meetings and training sessions, processing invoices and purchase orders, tracking chemical usage and inventory, and supporting budget monitoring and procurement activities. The ideal candidate is highly organized, proactive, and capable of managing multiple regulatory deadlines in a fast-paced, highly regulated operational environment. Strong analytical skills, attention to detail, and the ability to accurately compile and submit technical and compliance reports are essential to success in this role.

Requirements

Two (2) years of full-time experience in a private or public agency in the area of general administration, program promotion, or high level clerical (for Administrative Analyst I).
Four (4) years of full time increasingly responsible administrative and analytical experience in a private or public agency (for Administrative Analyst II).
Six (6) years of full time increasingly responsible administrative and analytical experience in a private or public agency (for Senior Analyst).
Strong analytical skills
Attention to detail
Ability to accurately compile and submit technical and compliance reports
Ability to manage competing priorities and regulatory deadlines in a highly structured operational environment.

Nice To Haves

Experience working in a water treatment plant, water utility, environmental compliance program, laboratory environment, or similar regulated public utility setting.
Experience preparing, compiling, and submitting regulatory compliance reports including Electronic Annual Reports (EAR), water quality reports, water loss audits, sampling reports, and other state/federal reporting requirements.
Experience working with drinking water regulations including EPA Safe Drinking Water Act requirements, State Water Resources Control Board regulations, and related county or regional water authority standards.
Experience tracking and managing water quality sampling schedules, chemical usage and inventory records, laboratory results, chain-of-custody documentation, and compliance databases.
Experience supporting audits, regulatory inspections, or compliance reviews including document preparation and data verification.
Experience processing invoices, purchase orders, procurement requests, and budget tracking in a public agency setting.
Experience coordinating administrative operations including scheduling, records management, correspondence, and public communication.
Strong written communication skills with experience preparing technical, regulatory, or compliance documentation.
A graduate degree may be substituted for two (2) years of the required experience (for Senior Analyst).

Responsibilities

Coordinating and maintaining regulatory reporting systems
Tracking water quality data, sampling schedules, and laboratory results
Preparing compliance reports for agencies such as the EPA, State Water Resources Control Board, Regional Water Authority, and other regulatory bodies
Maintaining records required for audits, inspections, and water quality assurance programs
Managing correspondence
Coordinating meetings and training sessions
Processing invoices and purchase orders
Tracking chemical usage and inventory
Supporting budget monitoring and procurement activities
Assists management staff in developing and implementing special programs and/or studies.
Makes recommendations for revisions in programs, policies, or procedures.
Receives and attempts to resolve problems or concerns from the general public or other City departments.
Maintains statistics and other department or program related records.
Administers, coordinates, and promotes the activities or special programs unique to the department assigned.
Prepares purchase orders and track department and/or program expenditures.
Assists with budget preparation and monitoring.