A/A Administrative Aide

General Dynamics Electric Boat•Groton, CT

About The Position

The Administrative Aide will report to the Manager of the Solid Mechanics department, and will directly support the Engineering staff. Responsibilities will include: Frequent and close interaction, and communication with all levels of department Management and Engineering personnel Preparing (typing, formatting, editing, issuing, copying) various documents (letters, memorandum, transmittals, conference reports, etc.) Filing calculations, reports and other department documents and records Opening and closing commitments Scheduling meetings and reserving conference rooms Completing IT requests for new employee computer hardware Handling desk phone requests Updating People-Soft database Updating department organization chart Preparing visit requests Preparing travel arrangements Preparing expense reports Preparing non-technical spreadsheets Maintaining and ordering office and copier supplies Monitoring and changing copier toner cartridges Handling Iron Mountain storage and retrieval requests Facilitate Cornerstone training requests Maintaining fire evacuation checklists Other general office duties

Requirements

High School diploma or equivalent
Candidate must demonstrate error-free word processing capabilities (45 wpm minimum)
2-5 years of professional administrative experience in a office setting
Strong and competent working ability with Microsoft Office/365 software – Word, Excel, PowerPoint, TEAMS, and ability to learn other common business software as needed
Strong written and verbal communication skills
Strong organizational skills
Strong ability to multi-task, and to prioritize tasks to maintain office workflow

Nice To Haves

Relatable post-secondary education
5 years of professional administrative experience in a office setting

Responsibilities

Frequent and close interaction, and communication with all levels of department Management and Engineering personnel
Preparing (typing, formatting, editing, issuing, copying) various documents (letters, memorandum, transmittals, conference reports, etc.)
Filing calculations, reports and other department documents and records
Opening and closing commitments
Scheduling meetings and reserving conference rooms
Completing IT requests for new employee computer hardware
Handling desk phone requests
Updating People-Soft database
Updating department organization chart
Preparing visit requests
Preparing travel arrangements
Preparing expense reports
Preparing non-technical spreadsheets
Maintaining and ordering office and copier supplies
Monitoring and changing copier toner cartridges
Handling Iron Mountain storage and retrieval requests
Facilitate Cornerstone training requests
Maintaining fire evacuation checklists
Other general office duties