Administrative Aide II

New York University•New York, NY

4d•$40•Onsite

About The Position

The School of Law is seeking a talented Administrative Aide II to support the Office of Financial Management (OFM). This individual will provide comprehensive support to OFM, the Director of Fiscal Affairs, as well Law School centers, institutes, committees, programs and/or conferences as needed. Perform a wide range of clerical, secretarial and general office duties including those of a confidential nature. Prioritize office activities and delegate work to student and/or casual employees. Respond to inquiries displaying a comprehensive knowledge of the departmental offerings and policies. Interact with the general public and act as NYU contact/liaison. Interact with University personnel including those at the senior level regarding specific issues and problems. Customize and/or compose letters in response to requests for information. Perform general word processing duties utilizing intermediate to advanced-level functions. Modify and/or create databases and complex spreadsheets. Monitor complex department budgets and/or grants.

Requirements

High School Diploma or equivalent OR an Associate's degree or some college.
3 years of office experience (with High School diploma).
2 years of office experience (with Associates degree or some college).
Experience providing a high level of customer service.
Excellent oral and written communication skills.
Intermediate to advanced level of proficiency in Microsoft Office (Word, Excel, PowerPoint).
Moderate to fast, accurate keyboarding.
Good proofreading and writing skills.

Nice To Haves

Bachelor's Degree
1-2 years of office experience (with Bachelor's degree).
Prior experience in financial management and/or a fast-paced, executive-level environment.
Proficiency with intermediate to advanced Microsoft Office or proficiency with Apple.
Knowledge of desktop publishing software.
Knowledge of Access.

Responsibilities

Provide comprehensive support to the Office of Financial Management (OFM), the Director of Fiscal Affairs, as well as Law School centers, institutes, committees, programs and/or conferences.
Perform a wide range of clerical, secretarial, and general office duties, including those of a confidential nature.
Prioritize office activities and delegate work to student and/or casual employees.
Respond to inquiries with a comprehensive knowledge of departmental offerings and policies.
Interact with the general public and act as NYU contact/liaison.
Interact with University personnel, including those at the senior level, regarding specific issues and problems.
Customize and/or compose letters in response to requests for information.
Perform general word processing duties utilizing intermediate to advanced-level functions.
Modify and/or create databases and complex spreadsheets.
Monitor complex department budgets and/or grants.