Administrative Aide II (A) - Information Technology
About The Position
The Administrative Assistant plays a key role in supporting the Information Technology department by managing critical tasks such as budgeting, payroll, contracts, and program administration. In this role, you will serve as the IT payroll liaison, sending monthly reports to management staff, processing travel requests for IT analysts, paying utility invoices to vendors, procuring technology request and handling journal entry billing for IT asset charges to City departments. You will also assist with onboarding new employees by creating and updating active directory accounts, processing name changes, handling terminations, and setting up new users with Laserfiche accounts. This position involves compiling financial data, processing payroll, handling procurement, and maintaining accurate records, while ensuring compliance with established policies and procedures. This role demands excellent communication skills, proficiency in IT systems, and the ability to build effective working relationships across departments and with external partners. The ability to manage multiple tasks, adapt to shifting priorities, with independent problem-solving and taking ownership of critical task is crucial. This position not only requires attention to detail but also offers the chance to work on special projects, contributing to the overall success of the department while building strong working relationships across teams.
Requirements
- Excellent communication skills
- Proficiency in IT systems
- Ability to build effective working relationships across departments and with external partners
- Ability to manage multiple tasks
- Ability to adapt to shifting priorities
- Independent problem-solving
- Taking ownership of critical task
- Attention to detail
Responsibilities
- Managing budgeting
- Managing payroll
- Managing contracts
- Managing program administration
- Serve as the IT payroll liaison
- Sending monthly reports to management staff
- Processing travel requests for IT analysts
- Paying utility invoices to vendors
- Procuring technology request
- Handling journal entry billing for IT asset charges to City departments
- Assisting with onboarding new employees by creating and updating active directory accounts
- Processing name changes
- Handling terminations
- Setting up new users with Laserfiche accounts
- Compiling financial data
- Maintaining accurate records
- Ensuring compliance with established policies and procedures
- Work on special projects
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Industry
Executive, Legislative, and Other General Government Support
Education Level
No Education Listed
