Administrative/Accounts Payable Assistant

Ella SA Contracting•San Antonio, TX

About The Position

We are seeking a detail-oriented and proactive Administrative & Accounts Payable Assistant with a strong accounting background. In addition to general office operations, the ideal candidate will have experience with accounts payable, purchase order processes, and administrative coordination in a fast-paced construction or similar environment. This position requires a high level of accuracy, discretion, organization, and the ability to manage multiple priorities effectively.

Requirements

High school diploma or equivalent required; Associate’s degree in Business, Accounting, or a related field preferred
2–5 years of administrative experience, including exposure to accounting and general office functions (construction industry experience preferred)
Working knowledge of accounts payable, purchase orders, and basic accounting principles
Proficient in Microsoft Office Suite, particularly Excel and Outlook
Strong organizational skills with exceptional attention to detail and accuracy
Ability to handle sensitive and confidential information with discretion

Nice To Haves

Experience with accounting software is a plus
Bilingual skills are a plus but not required.

Responsibilities

Assist with accounts payable processes, including matching tickets, coding invoices, and data entry
Process purchase orders, track approvals, and maintain accurate records
Support weekly check runs and vendor payment tracking
Reconcile vendor statements and assist with resolving discrepancies
Maintain organized digital and physical financial records
Assist with basic job costing and expense tracking
Greet and assist visitors, clients, and vendors in a professional manner
Answer and direct incoming calls, emails, and correspondence
Maintain front office operations and a professional work environment
Provide administrative support where needed
Coordinate meetings, office supplies, and vendor communications
Perform general clerical duties such as filing, scanning, and document preparation